PhD coordinator

Gender and Development Foto: Paul-Erik Rosenbaum

You can expect the academic chair and administrative PhD-coordinator to:

1. Upon your appointment to a PhD-position, confirm who your supervisor will be and provide you with all the information you need about your rights and duties as a PhD candidate.
2. Oversee admission to doctoral training, supervision, courses, progress and examination of PhD candidates in the department and generally ensure that the PhD regulations are followed.
3. Set up, in cooperation with the Head of Department, an annual plan for tutorial and other duties required of PhD candidates employed by UiB (only applies to those with four-year contracts).
4. Ensure that a main supervisor and a co-supervisor have been appointed for you in due time, and that all supervisors have the qualifications required by national regulations.
5. Ensure that you use the student web to register and the university internal web pages (My space) to keep track of all information relating to your doctoral training
6. If relations between you as a PhD candidate and your supervisor become difficult, but also in other circumstances where a change of supervisor could be beneficial, the academic chair and administrative PhD coordinator will assist in resolving any problems, and, if necessary, arrange for the appointment of a replacement supervisor.
7. Ensure that all PhD candidates registered in more than one department and PhD candidates with an employer other than UiB are assisted by the faculty's/department's academic chair and administrative PhD coordinator. This will ensure that all PhD candidates have the same rights as PhD candidates and that they know their duties as PhD candidates irrespective of where they are employed. PhD candidates not employed by UiB must be assured sufficient contact with a research environment.
8. Ensure that annual assessment meetings are held between PhD candidates and supervisors in relation to progress reports.
9. Serve as a source of information about all regulations and resources relating to doctoral training for both PhD candidates and supervisors, also including supervisors from collaborating institutions.
10. Promote general PhD candidate welfare by informing supervisors and PhD candidates about special needs of international PhD candidates and needs of externally employed/off-campus PhD candidates.
11. Serve as a source of rights and information about the rights and duties in relation to study leave, and possibilities for prolongations etc.