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Access to campus

Guidelines for staff and students in connection with access to campus.

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New rules that apply from 16 April.

  • The recommended social distance is changed from 2 meters to 1 meter.
  • The scheme with home office applies as today to all employees who do not have to be on campus to be able to perform their work tasks. If you need to work from campus, this should be by agreement with your line manager.
  • Due to the new guidelines, the authorities permit physical teaching in groups of of 20 students.
  • Generally, all of this semester’s exams will be digital. 
  • Indoor events with up to 10 participants may be carried out. At fixed, marked places, it is possible to have up to 100 participants. However, the general recommendation to postpone physical events or make them digital still applies.
  • International travel that are not strictly necessary are discouraged.
  • Please avoid unnecessary domestic travel. 
  • UiB also recommends that all students and employees use the infection tracking app developed by NIPH (FHI).

UiB has prepared Guidelines for reopening UiB's campus due to coronavirus. This is an extension of these guidelines. UiB recommend that all employee complete the e-learning courses in protective measures before they arrive on campus. For students the course is still mandatory.

At the University of Bergen, it is at all times the guidelines from the health authorities that are a guide for the return of staff and students on campus. The decisions and recommendations of the health authorities change regularly. Guidelines for premises and organizational guidelines for reopening UiB's campus in connection with Corona, as well as this guide, have been prepared to gather the current guidelines for the use of UiB's buildings at all times. 

The line manager shall, in collaboration with employees, safety delegates and elected representatives, assess the risk (no only) of infection and plan protective measures, basing this on the infection control procedures

Guidelines has been prepared for leaders and teachers in case an employee or student falls ill with Covid-19 on campus.

Staff and students with access to campus 

New rules that apply from 16 April.

  • The recommended social distance is changed from 2 meters to 1 meter.
  • The scheme with home office applies as today to all employees who do not have to be on campus to be able to perform their work tasks. If you need to work from campus, this should be by agreement with your line manager.
  • Due to the new guidelines, the authorities permit physical teaching in groups of of 20 students.
  • Generally, all of this semester’s exams will be digital. 
  • Indoor events with up to 10 participants may be carried out. At fixed, marked places, it is possible to have up to 100 participants. However, the general recommendation to postpone physical events or make them digital still applies.
  • International travel that are not strictly necessary are discouraged.
  • Please avoid unnecessary domestic travel. 
  • UiB also recommends that all students and employees use the infection tracking app developed by NIPH (FHI).

Employees from other countries:

The Norwegian Government has enhanced restrictions as a result of recommendations issued by the Norwegian Directorate of Health and the National Institute of Public Health.

The following examples of groups of people no longer have access to the country:

  • foreign nationals residing in the EEA and EEA nationals residing in third countries (unless covered by exemptions that also apply to third-country nationals);
  • foreign nationals from countries outside the EEA who are granted a residence permit in connection with work or study, including as a seasonal worker or student;

Exemptions are still provided for some groups. Some examples of groups with permission to enter include:

  • Citizens of Norway are excempt
  • foreign nationals who reside in Norway. Must be registered in the Norwegian Population Register. Being in the process of moving to Norway does not give exempt.
  • It is possible to apply for excemption of entry restrictions for employees who are strictly necessary to avoid downtime in companies or projects before 31 July, but the exception is interpreted very strictly.

More information of groups included in the restrictions and groups that have exemption can be found at Norway introduces its strictest entry rules since March 2020 - regjeringen.no

 

Sickness, infection, quarantine and risk group 

Employees and students at risk 

At risk for covid-19 employees and students, or those who have family members / cohabitants at risk, should still have a home office / study from home. 

In case of suspected infection 

Employees and students who suspect they may have been in contact with infection or who have symptoms of respiratory infections should stay at home in accordance with current regulations. 

Staff and students who fall ill on campus 

A separate instruction has been prepared if employees and students fall ill with Covid-19 while on campus. 

If an employee or student is proven to be infected, the person must report to UiB via this form:
 "Registration of proven infection for staff and students who have access to UiB's building". 

Rules for quarantine can be found at the Norwegian Institute of Public Health

Everyone entering Norway, who are to undergo entry quarantine, must present a Self-declaration form and confirmation of a suitable accommodation for quarantine upon arrival.

This document has 3 parts. Part 1 – for the person entering to complete and sign. Part 2 – If the department you are employed at has provided suitable housing/hotel for quarantine stay, to complete and sign. Part 3 – If you have arranged private housing/quarantine stay this part must be to be completed by the party making the accommodation available.

 

Transportation to and from campus 

In public transport, many people often gather in the same place and it can be difficult to keep a sufficient distance. It is therefore recommended to limit the use of public transport.
Feel free to use a bicycle, own car, motorcycle, scooter or go to work / study where possible. In this way, the density of passengers will be reduced, especially during rush hour.

Employees who depend on public transport to get to the office can agree on shifted working hours with their leader to facilitate this.

The design of the workspace area 

Line managers are responsible at all times for compliance with infectious protection requirements, with emphasise on both the number of people, and minimum distance between the people. Regular risk assessments must be carried out that take into account the size of the area and the number of accesses granted. 

  

The general rule for workplaces at UiB is that there should be 2 meter between people. 

The design of some workplaces make it easy to comply with current distancing guidelines. Where this is not the case, each unit must consider protective measures. 

If there are many employees in an office area, consider to divide the days of the week amongst employees, for they will meet in the office or have a home office. 

  • For example, employees with the same duties meet in the office on Monday, Wednesday and Friday, 

  • or employees with surname from A to G will meet in the office on Monday and Thursday etc. 

For employees who have a private office / single office, it is recommended to open a window and ventilate regularly, in addition to having the office door closed to reduce the risk of infection. 

If employees have their office space in an open-plan office, it is necessary that the manager in collaboration with employees and the protection service look for appropriate solutions. Open-plan offices will require that employees have fixed spaces and at least one meter distance. If there are many employees in an open-plan office, one can allocate when employees meet in the office. 

  • Who meets when? 

  • Use fixed seating? 

  • Disinfectant easily available? 

  • Physical partitions 

  • Move around furniture? 

Students are responsible for cleaning the reading room space and other touch points upon arrival and when leaving the room. This also applies to employees working in shared places. 

The line managers are responsible to establish routines for reading rooms and other areas used by students and staff. The minimum distance of least 2 meter must be observed. 

 

Dining areas 

Hang up information posters about the importance of Habits that help prevent infection

  • Pay extra attention to hygiene around the kitchen / lunch room. Pay particular attention to cleaning on all surfaces. Employees must wash their hands before and after use of the kitchen / lunchroom. 

  • Make sure detergents for cleaning contact points are available. 

  • Keep at least 2 meter distance to each other. 

  • Spread the lunch period over several time intervals to gather fewer employees at a time. 

 

Wardrobes / Toilet 

The Norwegian Institute of Public Health advise that common wardrobes and showers can now be used. Shower facilities that have multiple showers should only be used by one person at a time. The occupational health service at UiB recommends that if showers and wardrobes are used, touch points must be cleaned with disinfectant by the individual after each use. Line management must consider whether this is feasible before opening up for using changing rooms and / or showers. 

Do not use air hand- dryers. 

There should always be sufficient soap in dispensers, paper towels, and trashcans. If this is missing, report this via the Lydia Demand notice. Ensure distance control rules are upheld. There should be an information poster about proper handwashing at the sink. 

 

Ventilation 

The Estate and Facilities Management division (EIA) follow up and adhere to the Norwegian Labour Inspection Authority's guidelines on how to work for office workplaces (no only). 

 

Cleaning 

When more staff and students return to campus, it is important that managers have ongoing contact with the Property Department and report the need for increased and adapted cleaning. You can read guidelines about cleaning and protective measures (no only) here. 

Advice for cleaning: 

  • Staff / students should perform hand washing / hand disinfection when they arrive and leave the office / premises 

  • It is recommended to daily clean and frequently ventilate the workspace. Ordinary detergents can be used. COOR performs daily cleaning of the workspace. 

  • Review local cleaning routines with reference to organization, responsibilities and resources needed, and whether adjustments are necessary. 

  • Clean frequently areas that are frequently touched, like door handles, toilets, washbasins, stair railings, armrests and other objects or contact surfaces. 

  • Use paper towels to open and close the toilet doors. 

  • Employees / students must wash the workspace / study area they share with others, both when entering and departing. Soap and water is sufficient, but if not available disinfectant must be used. 

  • For teaching rooms, it will be arranged for students to clean with disinfectant wipes.

  • Handling of textiles and waste follows normal business routines. 

  • Follow normal waste management procedures. 

 

Personal protective equipment 

You can read about the guidelines for cleaning and infection control (no only) here. 

The Estate and Facilities Management division (EIA) has purchased a significant batch of facemasks from Janus, and have also purchased a small batch of protective goggles and gloves. If the unit manager / department manager sees that there is a need for a small number of masks, gloves or goggles at the unit they can place an order in LYDIA, service category Transport. By agreement, the manager / manager's representative can pick this up at the mail reception in Nygårdsgaten 5. 

For larger purchases of gloves, bandages or other protective equipment, the unit must order this through UiBhjelp. If there are questions about what type of protective equipment to buy and which suppliers to use, then the Occupational Health Service can be contacted. Each unit must assess their need for protective equipment and how much to order. We have a social responsibility to not buy more than we need, so that it will not be an issue for the health service to obtain the necessary equipment.