Home
Centre for Early Sapiens Behaviour

Administration - Who does what?

Here is a list over all the field of activities for the administration affiliated with SapienCE

Administrative leader

Ståle Berglund

Department of Archaeology, History, Cultural Studies and Religion
Stale.Berglund@uib.no
+47 55 58 23 12, +47 905 51 344

Administrative management of the centre

Daily supervision and coordination of the centre's activities in accordance with the Board’s decisions and the centre director’s needs

Coordination and work management of the administrative services related to centre/accommodation of the centre's administrative needs in dialogue with the head of administration

  • Budget work and financial management pursuant to the adopted budget
  • Resource management (including buildings and physical area)/daily responsibility for the centre's overall resources
  • Research consultancy and administration, contribute in application processes
  • Participate in the recruitment effort and follow up both staff in centre-related positions and guests to the centre
  • Reporting in collaboration with the centre director
  • Strategy development and framework plans
  • Routine procedures, guidelines and quality assurance
  • Information to employees and partners
  • Secretarial tasks for the centre and ad hoc
  • Contact with the department and faculty
  • Correspondence and various administrative processes
  • Mail distribution (ePhorte)
  • Network-related tasks
  • Other administrative tasks

The position is part of the Department of Archaeology, History, Cultural Studies and Religion, and the head of administration is the immediate superior, but the administrative leader reports on a day-to-day basis to the centre director

Financial management

Mari Knudsen

Faculty of Humanities
Mari.Knudsen@uib.no
+47 55 58 93 85

  • Project follow-up in PA in ongoing dialogue with the administrative leader
  • Budgeting
  • Accounting work (incl. travel expense invoices) - verification, attestation and invoicing
  • Reporting (to centre management and to Research Council Norway)
  • Consulting
  • Contact with the UiB department of finance and the cooperating faculties
  • Quality control manager

Personnel management and recruitment

Anna Lisa Arefjord

Department of Archaeology, History, Cultural Studies and Religion
Anna.Arefjord@uib.no
+47 55 58 39 64

  • Recruitment, administrative proceedings
  • Work contracts
  • Sick leave
  • Other leaves of absence
  • Holidays
  • HSE, IA and welfare measures
  • Contact with the HR department and the cooperating faculties

Research consultancy and research administration

Kirsten Moen

Faculty of Humanities
Kirsten.Moen@uib.no
+47 55 58 80 85, +47 950 59 412

  • Information work
  • Initiating and follow-up of external applications
  • Assistance with applications
  • Implementation of measures
  • Contact with FA, the cooperating faculties and partners

Bjørg Anja Teigland

Department of Archaeology, History, Cultural Studies and Religion
Bjorg.Teigland@uib.no
+47 55 58 30 27

  • Processing of internal applications
  • Quality assurance of publication archiving and registration

Research training

Torunn Gjøringbø Saunes

Department of Archaeology, History, Cultural Studies and Religion
Torunn.Saunes@uib.no
+47 55 58 94 29

  • Day-to-day responsibility for all administrative work related to the department's research training
  • Recruitment (advertisement and appointment) research fellows and post doctoral researchers
  • Contractual agreements (Contracts, research training component and compulsory duty agreements)
  • Reception and follow-up
  • Infrastructure
  • Courses, seminars and fellowship holders’ events
  • Progress reporting
  • Mid-way evaluation
  • Preparation and carrying-out of thesis defences
  • Information for PhD candidates and advising
  • Contact with local faculty and collaborating faculties

Website and information outreach

Eirik Kvam Goksøyr 

Department of Archaeology, History, Cultural Studies and Religion
Eirik.Goksoyr@uib.no
+47 55 58 30 29

  • Editor for the website - design and continual updating

Janne-Beate Buanes Duke

Communication Division
Janne-Beate.Duke@uib.no
+47 55 58 60 10, +47 913 68 798

  • Social media
  • Dissemination of information and news items
  • Web articles and news stories
  • Contact with the media
  • Contact with KA, the collaborating faculties and partners

First line

Vibeke Wallacher Enæs 

Department of Archaeology, History, Cultural Studies and Religion
Vibeke.Enaes@uib.no
+47 55 58  29 42

Grethe Bruvoll

Department of Archaeology, History, Cultural Studies and Religion
Grethe.Bruvoll@uib.no
+47 55 58 23 01

  • Reception, telephone answering and mail processing
  • Practical facilitation for and reception of newly hired staff and visiting guests
  • Information boards
  • Supplies and postage inventory, incl. procurement and invoice processing
  • Purchase orders and invoice receipt
  • Stock/supplies receipt
  • Routine operational tasks and maintenance, incl. Pullprint
  • Supervision of the physical area
  • Disposition of own meeting rooms and booking of rooms
  • Practical arrangements for thesis defences
  • Events
  • Travel and hotel reservations