Special Arrangements for Examinations
As a student, you can apply for special arrangements for the assessment if, due to illness, injury or disability, you have difficulty completing an assessment in the ordinary manner.
The special arrangements are meant to compensate for disadvantages such as illness, injury or disability, enabling candidates to be tested as equally as possible.
What happens to special arrangements when assessment type changes (Korona)
Spring term 2020 there will be no examinations on site at UiB. It means that all school examinations will be replaced by other types of assessments.
If you have already been granted special arrangements at one or more school examinations, these are the arrangements for written examinations at home or home examinations lasting for one day only:
Arrangements which will be applicable at home:
- Extended time
- Time to rest - will be added as extended time
- Time to breastfeed - Contact the relevant Faculty / Department to make an arrangement
- The assignment read out loud - Contact the relevant Faculty / Department to make an arrangement
- Writing by hand - Contact the relevant Faculty / Department to make an arrangement
If the time allowance for the examination is extended (beyond 4 hours), the extended time and time to rest will be extended from 0,5 to 1 hour.
Arrangements which are no longer applicable at home:
- Resting bench
- Adjustable desk
- Adjustable chair
- Single room
- Computer with Word program or Textpilot
Applications for change of assessment type:
These will be processed as normal and assessed in light of the new assessment type.
New needs for special arrangements due to changes in form of assessment:
If there has been changes in form of assessment which now causes need for special arrangements, you can apply for special arrangements by using the online form. To be eligible to apply, the registration for your new assessment type must be complete.
Who can Apply
You can apply for special arrangements for examinations if you have
- a disability
- an illness
- other special needs
that leads to significant disadvantages at examinations compared to other students.
You may also apply for special arrangements if you have suffered an acute injury or illness.
What You Can Apply for
You can apply for the following types of special arrangements:
- Extended time in the form of longer time to complete the examination. 30 minutes are added for examinations lasting up to 4 hours and 1 hour is added for examinations longer than 4 hours.
- Extended time in the form of time to rest or move about during the examination and/or time to breastfeed.
- Various aids such as adjustable chair, use of desktop computer, writing assistance/secretary and sign language interpreter (you must provide your own interpreter). You are responsible for ensuring that you have the skills to use the equipment provided.
- The option of using pen and paper during digital examinations.
- Dictating examination answers onto a recording device.
- Own room or room with few others.
- Access to daybed.
- Use of Textpilot (software with spellchecker and word prediction for reading and writing difficulties).
- Under special circumstances, you can apply for an alternative form of examination. For example having a take-home examination instead of a written examination, or a written examination divided into multiple days. The academic communities, i.e. the departments, determine whether it is possible to grant an alternative form of examination. It must be academically appropriate and equivalent to an ordinary examination. Please note that oral examinations are rarely seen as equivalent to written examinations.
- The option of writing without carbon paper with pencil or ink.
The Examination Regulations (Section 6.13) provide you with more information about these types of special arrangements.
The use of desktop computers will not be granted for subjects that use digital examination. NB! The exception from this rule are students who apply to use a desktop computer due to diagnosed reading and writing difficulties (dyslexia).
Note that some subjects have examinations that are not compatible with desktop computers. Some assignments or examination content may also not be compatible with dictaphone use. Contact your department/person with course responsibility to make sure you have the relevant information about what may best meet your needs and what can be offered for any particular examination. The Division of Student Affairs cannot grant special arrangements that are not academically justifiable.
Many students with writing and/or reading difficulties prefer using correctional writing software during digital examinations, and are therefore recommended to apply for a desktop computer. If you have already been granted use of a desktop computer but would rather take the exam using Inspera with your own laptop please notify firstname.lastname@example.org no later than two weeks before the examination.
How to Apply
Apply for special arrangements for school examinations
You apply for special arrangements for all the examinations you are signed up for by completing the above form.
Permanent arrangements can be granted for students with chronic conditions. This only applies to written school examinations. Information about this will be provided in your reply letter. If you have been granted permanent arrangements you do not need to re-apply for this arrangement or provide new documentation as long as you are a student at UiB.
Please note that the arrangement will not be automatically registered when you register for a course. It will be registered manually approximately two weeks after the semester registration deadline (1 September and 1 February). You are responsible for checking that this has been correctly registered at least two weeks before every school examination. If any information is missing or incorrect, contact email@example.com.
Applying for special arrangements for other forms of assessments
If you need special arrangements at oral examinations, home examinations, submission of exam answers and similar, you can apply for special arrangements to the relevant faculty or department. See contact details in the Contact tab.
Which documentation must be included?
You must submit documentation from a doctor, psychologist or another professional, and must include details about the actual and specific effect your illness, condition and/or medication have during school examinations. This information is necessary to assess the need for special arrangements at school examinations.
You submit the documentation by uploading it together with your application. Alternatively, you can submit the documentation later, by using the link "Document submission form" in your email confirmation called "Forvaltningsmelding", sendt to your student email. The documentation must be submitted no later than 2 weeks before your first school exam.
The doctor’s signature and stamp needs to be clear and readable.
If desired, your doctor may fill out this form instead of an ordinary doctor’s note.
Applications and documentation will be treated confidentially.
Reading and writing difficulties (dyslexia)
UiB normally requires students to undergo a new assessment for reading and writing difficulties (dyslexia) when they start studying at UiB. Until new documentation is provided, the application for special arrangements will be assessed using documentation from primary school and up to high school/upper secondary school. This means that the first time you apply for special arrangements at UiB, you can include documentation from earlier assessments.
Students who need new documentation (this is assessed by Division of Student Affairs) or who have not been assessed prior to the application, can contact the Division of Student Affairs using firstname.lastname@example.org for a new assessment.
Pollen allergies during the spring semester
Allergies do not ordinarily provide grounds for claiming that the student has an unreasonable disadvantage at examinations.
However, in case of serious problems, the student may apply for additional time to rest during the examination. In this case the doctor's note must include:
- specific disadvantages experienced due to allergies,
- what kind of pollen the student is allergic to,
- specific weeks or months the allergies affect the student,
- a statement as to how serious the allergies are.
When to Apply
Autumn semester: 1st of September
Spring semester: 1 st of February
We encourage you to apply as early as possible. Documentation can be provided after the application deadline, but no later than two weeks before the examination.
UiB can assess applications submitted after the deadline if you become acutely ill or it is warranted for other special reasons. You must provide information in your documentation as to why the need for special arrangements occured after the application deadline.
Other forms of assessments
If you have questions about special arrangements for other types of assesment (oral examination, home examination, essays etc.), please contact the relevant department or faculty:
- The Faculty of Law email@example.com
- The Faculty of Humanities firstname.lastname@example.org
- The Faculty of Psychology email@example.com
- The Faculty of Mathematics and Natural Sciences firstname.lastname@example.org
- The Faculty of Medicine email@example.com
- The Faculty of Social Sciences firstname.lastname@example.org
- The Faculty of Fine Art, Music and Design email@example.com