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Centre for the Study of the Sciences and the Humanities

HSE - Health, Safety and Environment (HMS) at SVT and SKOK

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Our Safety Delegate is Judith Ann Larsen

(SVT): 55 58 27 05

Our Deputy Safety Delegate is Hanne Marie Johansen

(SKOK): 55 58 88 19

Miljøfyrtårn contact for Parkveien 9 (2016-2018)(2019-2021):

Judith Ann Larsen

 

The HSE-gateway website for the Health, Safety and Environment Section at UoB

 

Introduction

 

Every staff member is required to uphold the laws and regulations of the Health, Safety and Environment Act.

Guidelines for systematic HSE: Health, Safety and Environment work are found in the HSE-handbook. The HSE-Section (HMS-avdeling in Norwegian) is responsible for ensuring that the various institutes and departments at UoB follow up on and adhere to the rules and guidelines that apply to each area; the HSE-section is there to aid and support the centers in their efforts to comply with these requirements.

The Centers’ Heads of Department have the primary responsibility for health, safety and environment at the centers. They can however delegate areas of responsibility to other staff members.

Questions regarding general health, safety and working environment issues can be directed to the Safety Delegate: Judith Ann Larsen or Hanne Marie Johansen. Questions may also be addressed to the Centers’ Heads of Department: Professor Matthias Kaiser (SVT) or Professor Christine M. Jacobsen (SKOK).

If you prefer to speak to someone outside the center, contact the HSE-Section. Phone: 55 58 20 54, Fax: 55 58 96 47, E-mail: post@hms.uib.no, bente.hordvik@adm.uib.no

Safety Delegates

The safety delegates are the employees’ representatives in working-environment issues at the same time they also work in cooperation with the department heads and head of administration. The safety delegates shall participate in the planning and implementation of the systematic HSE-work at the centers.

The staff has elected the following 2019-2020 Health, Safety and Environment Delegates:

Our Safety Delegate is Judith Ann Larsen

(SVT): 55 58 27 05

Our Deputy Safety Delegate is Hanne Marie Johansen

(SKOK): 55 58 88 19

 

Fire Safety Delegates:

Basement: Main Delegate: Kari Jegerstedt

1st floor: Main Delegate: Tone Lund-Olsen; Deputy Delegate: Randi Gressgård

2nd floor: Main Delegate Torjus Midtgarden; Deputy Delegate: Rasmus Slaattelid

3rd floor: Main Delegate: Kari Anne Drangsland; Deputy Delegate: Ingrid Foss Ballo

Fire Safety Delegates are responsible for ensuring that all staff members at the centers are informed about the escape routes and fire-fighting equipment. They are also responsible for ensuring that there is an annual fire drill. See UoB’s Safety Handbook Section 5.4 for more information on Fire Prevention. All fire-fighting appliances are to be inspected annually by the company under contract to UoB.

Building Manager:

Tone Lund-Olsen: 5558 2471; Cell-phone: 416 49 259

The Building manager is responsible for all the rooms in the building. Everyone is responsible for his/her own room/office. This means that you are responsible for monitoring the Health, Safety and Environment condition of the room to which you are assigned.

HSE-goals for 2019-2020

The Center for the Study of Sciences and the Humanities (SVT) and the Center for Women’s and Gender Research (SKOK) adhere to the same health, safety and environment goals established by the University of Bergen.

 Issued by CAD 25/04/1996“The work environment at the University of Bergen shall:• promote creativity, learning, work, health and wellbeing• be safe so that staff and students do not develop work-related illnesses or get injured in occupational accidents• be non-discriminatory and include staff and students with health impairments and reduced work capabilities• be such that all employees and students are treated with respect, shown care and given responsibility. Various forms of abuse of power will not be tolerated.

To achieve this, the University has set as high quality standards for health, environment and safety in the workplace. This is necessary because of the close interdependence between these factors. Continuous efforts to improve the quality of the overall work environment must be integrated into mainstream planning and development, be documented and followed up.”

The Center for the Study of the Sciences and the Humanities and the Center for Women’s and Gender Research will prevent accidents and health injuries in order to create a happy working environment. The HSE-work will be planned and prioritized on an equal basis with regular work at SVT and SKOK. The Department Heads have the overall responsibility for ensuring that the laws and regulations are followed up. Our staff has a responsibility to report to the Department Heads on matters concerning HSE that are not addressed directly.

Priority areas for SVT and SKOK in 2019-2020:

  • Continue to disseminate awareness and knowledge of HSE to the staff at SVT and SKOK through both general information and specific information.
  • Facilitate a good psychosocial environment
  • Fire Safety Course for all staff members at SVT and SKOK.
  • First Aid and CPR Courses for all staff members at SVT and SKOK.
  • Encourage recycling and energy conservation.

Environment

 

Indoor air quality

Contact the University’s HSE-Section at 55 58 87 37 for information about indoor air quality and assistance in monitoring and evaluating indoor air quality. Indoor air is defined to include thermal (heat, cold, drafts, humidity), atmospheric (air quality, pollution, lack of fresh air), acoustics (noise, perception of speech and sound), actinic (illumination, radiation, electric and magnetic fields) and the mechanical environment (ergonomics, slip resistance, vibration, etc.).

HSE-Report

In connection with the annual reporting of all activities at the Centers, one must also report the physical condition of ones own office.

 

Guidelines for use of computers at SVT/SKOK

 

The University’s computer system should not be used for viewing and/or downloading pornographic material. Anyone who has access to UoB’s computers is obligated to use them in accordance with the guidelines for use of university computer systems. Pornographic material puts undue stress on the network, may lead to the spread of viruses, causes extra work for the IT Managers, and last but not least, such use is perceived as very unpleasant for colleagues.

If employees use PCs at their own office to look at pornographic pictures, there can be serious consequences, which may include the possible loss of ones IT-account. Further consequences will depend on the individual circumstances and will be handed over to Center’s Department Heads to consider.

Those who have visiting foreign students or visiting scholars who will be using the University’s computer system, are required to inform guests about the guidelines.

 

Everyone is responsible for own working environment

 

This applies to correct seating, lighting, desk/PC, noise, pollution, etc. If there is something in the workplace that is perceived as bothersome/annoying, please by all means take contact with the safety delegates, Centers’ Department Heads or others.

Social environment, job satisfaction and dealing with undesirable behavior

Our social environment is also important to our wellbeing, and may be a bigger problem for many workers and students than the physical environment. Issues relating to human interaction are difficult to pinpoint and harder to address than physical factors. However, there is nothing worse for the wellbeing and creativity in the work place than conflicts that build up over time, or adverse social interactions that are allowed to develop over time. Do not hesitate to take up these issues with management, the safety delegates or other employees or students that you trust, so together we can assess whether corrective measures should be implemented. Unwanted behaviors include, for example, bullying/harassment, exclusion or repeated unwanted sexual attention.

 

Performance appraisals

 

Annual performance appraisals of individual employees and their superiors should be held every year. For technical/ administrative staff, this is required by the University Senate (Det akademiske kollegium). Annual appraisals are strongly recommended for academic staff but are not required.

For technical and administrative staff: With the Center’s Head of Department/Head of administration

For academic staff: With the Center’s Head of Department

 

Health

 

Ergonomics

To prevent stress and physical disorders our workplaces (both existing and new) are planned according to ergonomic principles. This will help keep us healthy at work. UoB's Physical Therapist is: Bente Nilsen Hordvik. She can be reached: 55 58 87 34. She is the consultant for designing computer work spaces and assists users in planning and preparing their office layout. (The furniture exhibition is located at Hans Tanks Street 19, 3rd floor is temporarily closed. It consists of tables, chairs and other aids that meet ergonomic standards.)

Medical examinations, consultations, eye examinations, computer glasses

Health Examinations, which are not specifically required for ones job at UoB, are not offered by the University of Bergen. The HSE-Section has only a limited consultation service for employees with health problems caused by working conditions. Cases where long-term health problems might be/are related to the working environment and in cases where measurements are needed to improve work environments will be a priority.

Employees who work in front of a computer screen more than three hours a day have the right for a reimbursement of expenses for a vision examination by an approved eye care professional every five years. UoB has an agreement with at least one optometrist that employees must use when they have the eye exam.

UoB has a contract agreement with: Brilleland

Substance abuse issues

The HSE-Section offers follow up consultations for people with substance abuse problems.

Prolonged absence due to illness

The HSE-Section offers follow-up to employees with long-term sick leave. Their role in this context is to assist in making the workplace more assessable and conducive to the employee’s needs so that they can resume their work at the University of Bergen.

Accidents and near misses

Most accidents and injuries do not happen at random, they are caused. Unsafe actions account for at least 80-90% of all accidents. All accidents and near misses must be reported. This is done by completing the form: “Internal accident reports of accidents and near misses.” Procedures for reporting accidents and near misses can be found in the HSE-Handbook chapter 5.1. If personal injury has resulted in medical treatment, an additional fill RTV form to the National Insurance Administration is needed. Both forms can be found in the HSE-Handbook chapter 5.1. If you have questions, contact the HSE-Section.