Supervisor (name): ………………………………………………………………………………………..
Candidate (name). …………………………………………………………………………………………

Progress report (PhD)
 
Applies to all: 
 All supervisors at UiB are required to report annually on the progress of the research projects of all PhD candidates for whom they are main supervisor.
 
 Reporting deadline is 1 November.
 
 Forms for progress report are distributed by the Division of Research and Innovation (FIA) at UiB. Filled-in reports will be used by the leadership and administration to get an overview on the progress of the candidate's PhD education. Aggregate data is applied to get an overview on the status of PhD candidates as a group at your unit and is an important tool in our system of quality assurance.
 
 Submitted information will be reviewed by a small group of people in the administration and leadership at the candidate’s unit. Typically, this includes the PhD coordinator at the department or faculty, and the academic head of the PhD education at the department or research school. If you wish to see a list of staff members who can access progress reports, please contact the administrative PhD coordinator at the faculty or department. 
 
 The candidate and supervisor must answer the questions independent of each other.
 
 The progress report should focus on the progress in the research project and the training component. Should you wish to share sensitive information related to the candidate’s progress like sick leaves or the similar, we recommend you contact relevant staff at either the department or the faculty. You may not submit sensitive information in this form.
 
 The information you have submitted in the progress report will be stored until the candidate finishes the PhD programme.
 
  By completing this survey you will deliver the progress report for your candidate with candidate number  {%expression:{*1/1/63386892*}%}

  
Applies to all
This is the status for the PhD candidate:
(1)    m The candidate is / has been active during the last 12 months, and I will report on the candidate's progress
(3)    m I am not sure about the candidate's level of activity or status regarding leaves of absences, and I will report on the candidate's progress 
(2)    m The candidate has had statutory leaves of absence for the last 12 months, and I do NOT wish to report on the candidate's progress
(4)    m The candidate has finalized her/his thesis/project and I do NOT wish to submit a progress report
(5)    m The candidate has received a decision on rejection, plans to resubmit thesis/project and I will report on the candidate's progress

Applies to all
Since last year, have there been any changes with consequences for the progress of the research project of your PhD candidate?
(1)    m No
(2)    m Yes

In what areas have changes occurred that may have had an impact on the progression of the research project of your PhD candidate?

You may tick off several boxes if applicable.
(1)    q Project description/design/methodology
(7)    q Infrastructure (physical working situation, equipment, animal trials)
(8)    q Training component
(3)    q Financing
(6)    q Other, non-scientific areas

Applies to all
When do you find it realistic that the candidate will submit the thesis or the application for PhD assessment?
Year:
Month:

Applies to all
Will the candidate have a midway evaluation this autumn?
(1)    m Yes, and I will therefore not write a short summary on the candidate's progress  
(2)    m No

Applies to all, except artistic research
Progress in the research project. Describe how you experience the last year's progress of the PhD candidate's research project.

The following points may be covered in your presentation if they apply to the doctoral training of your PhD candidate: 
- progress in the research project
- stays abroad/international visits 
- PhD courses taken outside UiB 
- experiments 
- field work 
- publications published in the progress report period

The progress report should focus on the scientific progress of your PhD candidate. Should you have information which may be regarded as sensitive, such as leave of absence in relation to sickness and similar causes which influence the candidate's progress, this should NOT be included here. 

If you wish to inform the PhD candidate's department or faculty regarding such causes, then this should be communicated in the right channels. Such information may be important in order to ensure the rights of your PhD candidate. 

We recommend that you write a report in a document before you copy and paste it into the text field below. Preformatted text (ex. from word) will appear as clean text with no formatting when pasted into the text field. 
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Does only apply to artistic research
Account for the progress of the PhD candidate's research since last reporting. The following points may be covered:
- Describe your contact with the PhD candidate (when, where, extent).
- Provide an assessment of progress, artistic result and implementation related to the milestones set up in the project description.
- Are revisions still made in the project description? If so, state when and what is changed.
- Provide a summary of the contact with other supervisors.
- Provide a summary of your contact with the Faculty of Fine Art, Music and Design.
-In addition, please provide an assessment of the expected challenges in the upcoming period. 

The progress report should focus on the scientific progress of your PhD candidate. Should you have information which may be regarded as sensitive, such as leave of absence in relation to sickness and similar causes which influence the candidate's progress, this should not be included here. 

If you wish to inform the PhD candidate's department or faculty regarding such causes, then this should be communicated in the right channels. Such information may be important in order to ensure the rights of your PhD candidate. 

We recommend that you write the text in a document before you copy and paste it into the open text field below. Preformatted text (ex. from word) will appear as clean text with no formatting when pasted into the text field. The text should not be more than half an A4-page. 
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Applies to all
How satisfied are you with the progress of the PhD candidate?
(4)    m Very satisfied
(3)    m Satisfied
(2)    m Neither satisfied nor dissatisfied
(1)    m Dissatisfied
(5)    m Very dissatisified

Applies to all
How satisfied are you with the frequency of the contact with the PhD candidate?
(1)    m Very satisfied
(2)    m Satisfied
(3)    m Neither satisfied nor dissatisfied
(4)    m Dissatisfied
(5)    m Very dissatisfied

Applies to all
How often do you meet with the candidate in general?
(1)    m Every week or more frequently
(2)    m Approximately every second week
(3)    m More rarely than every month
(5)    m Approximately every month

Applies to all
To which degree do you agree with the following statement: "I receive frequently enough drafts/manuscripts/project updates from the PhD candidate"?
(1)    m I strongly disagree
(2)    m I disagree
(3)    m I neither agree nor disagree
(4)    m I agree
(5)    m I completely agree

Applies to all
How satisfied are you with the academic part of the supervisor-PhD candidate relationship, overall?
(1)    m Very satisfied
(2)    m Satisfied
(3)    m Neither satisfied nor dissatisfied
(4)    m Dissatisfied
(6)    m Very dissatisfied

Does only apply to artistic research
Is the PhD candidate approaching the final assessment process?
(1)    m Yes
(2)    m No

Does only apply to artistic research
Has the PhD candidate submitted his/her application for the final assessment, and in case when?
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Outline the schedule for the final assessment process including the dates for appointment of the assessment committee, submission of reflection, presentation of artistic results and public defence:
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Applies to all
Would you like a meeting with the PhD coordinator and/or the person responsible for the doctoral education at the PhD candidate's department/faculty?
(1)    m Yes
(2)    m No

If you need to talk to someone very soon, we urge you to contact your PhD coordinator or the person responsible for the PhD education directly. Here is an overview of the faculties’ PhD coordinators: The faculty's PhD coordinators | Employee Pages | UiB 

Thank you for your report!
 
 You have now submitted the progress report for your PhD candidate. If you wish to return to the survey to make changes in your answers, you may access your survey by opening the link sent to you in the progress report e-mail. After 1 November the survey is closed and your answers will be final.
 
 The progress report will be examined by the unit to which the PhD candidate is affiliated, after the reporting period has ended. In case there are delays in the progress of the PhD candidate's research, then this will be followed up by the department in order to facilitate for improved progress and a successful completion of the PhD education.
 
 Good luck with your supervision!