Erasmus+ staff mobility for training

The training activities should involve active participation. The aim is to facilitate knowledge transfer, share best practices, acquire practical skills, and gain new ideas for teaching and learning - which can subsequently be shared internally at the home institution. A broader objective is to strengthen the institution´s internationalisation strategy.

Erasmus+ staff mobility  enables UiB employees to maintain contact with colleagues and institutions in EU countries, as well as Iceland, Liechtenstein, North Macedonia, Serbia and Turkey. 

Training Activities within Staff Mobility

Conferences and other events dedicated solely to a specific academic discipline do not qualify as training activities. Scientific conferences, symposia, or academic/scientific courses are not approved activities.

Examples of eligible activities (non-exhaustive list): 

• Job shadowing
• Observation
• Workshops
• Seminars and conferences with active participation
• Staff training weeks

Examples of Erasmus+ staff mobility:

• Training at a company or university for laboratory work, language courses, or internships.
• Many universities offer Staff Training Weeks. IMOTION provides information on some of these, or you may contact the institution directly for details.

Agreements

UiB does not maintain a portfolio of agreements for staff exchange. Employees must organise their own exchange visit and training programme with a company, organisation, or university.

Staff mobility may be carried out at one of UiB´s partner universities or an organisation/institution offering relevant training. Travel to educational institutions without an existing agreement with UiB requires a well-founded justification to be eligible for funding.

Applications for staff mobility to universities within the CHARM-EU alliance, will be prioritised.

Formal Requirements

The stay must last a minimum of two days excluding travel, and a maximum of two months. Uib generally does not provide funding for more than one working week (5 days), even if the stay is longer.

The employee must submit an application, which must be approved by their immediate supervisor before submission. This ensures the supervisor is informed of the trave plans and any potential costs beyond what the Erasmus+ grant covers.

Applications must be submitted in Elements, from the department/faculty to the Division of Student and Academic Affairs. For the academic year 2025/26, applications should be submitted under case number 2025/7514.

The application may consist of the Mobility Agreement (see further down the page), completed and signed by the employee, the sending institution, and the host institution. This agreement must include the main objectives and expected outcomes of the stay, as well as a programme for the mobility period, and must be in place before the exchange begins.

• Due to high demand, funding will not be granted to applicants who received and Erasmus+ grant in autumn 2023 or later.
• Group applications are no longer accepted - this is and individual grant.
• No more than two individuals may receive funding for the same activity.

Application Deadlines

There are two annual application deadlines at the University of Bergen: September 15^th and 1st of February.

Applications are only processed at these times, so it is important to apply before the deadline.
 

Erasmus Grant

The grant is awarded based on fixed rates for accomodation and travel, depending on the destination country in Europe. 

Host country and daily accomodation rates: 

Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Sweden: 130 € per day
Austria, Belgium, France, Greece, Italy, Cyprus, Malta, the Netherlands, Portugal, Spain and Germany: 115 € per day
Bulgaria, Croatia, Estonia, Latvia, Lithuania, North Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey, Czech Republic and Hungary: 100 € per day

Travel rates:

Travel distance between 100 and 499 km: 211 € per participant
Travel distance between 500 and 1999 km: 309 € per participant
Travel distance between 2000 and 2999 km: 395 € per participant
Travel distance between 3000 and 3999 km: 580 € per participant
Travel distance between 4000 and 7999 km: 1188 € per participant
8000 km or longer: 1735 € per participant

The European Commission's travel calculator will be used to calculate the travel distance: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

Green travel - Erasmus

The Erasmus Programme aims to make mobility as climate-neutral as possible. Therefore, special rates apply for those who choose more envirnmentally friendly transport (train, bus or electric car), and additonal travel days may be funded.

Travel distance between 100 and 499 km: 285 € per participant
Travel distance between 500 and 1999 km: 417 € per participant
Travel distance between 2000 og 2999 km: 535 € per participant
Travel distance between 3000 og 3999 km: 785 € per participant

Confirmation and reporting after the mobility

To enable payment of Erasmus funds to the unit following a staff exchange, the following documentation must be submitted:

Signed Mobility agreement for training

Confirmation of staff mobility

Signed Grant Agreement

Report via e-mail from EU-Commission

The report must be submitted via a link sent by the European Commission to your email address, after the exchange.

Travel claims must be submitted in the usual manner to your department/faculty.