Clarify with employer
Your work contract at UiB can contain conditions regarding when in your contract periode you must conduct your research stay. Remember that your faculty might have deadlines for when to apply for economical support for research stay.
Returning to Norway without work contract might also cause problems with immigration upon returning to Norway.
Contact with host institution
Contact with host institution abroad is often established by direct contact with researchers within your own field of interest. You can also use Euraxess portal to find open positions. Supervisor or groups leaders can also recommend contact points.
Letter of invitation
Letter of invitation is a letter describing intention of the research stay. This letter can be used as attachment to application to stipends and application to post doc. The letter of invitation can also be used to apply for a tax reduction in relation to a research stay in USA.
Visa and passport
Application of visa to host country can take time. Start the visa application as early as possible. Remember that some countries require that your passport is valid a certain amount of time after return date.
Work or residence permit in Norway?
Non-Norwegian nationals with work and residence permit in Norway must investigate potential consequences with leaving Norway for a research stay abroad.
Membership in National Insurance Scheme
Membership in the National Insurance Scheme is the key to eligibility for rights to services from NAV. In Norway, your membership can be based on residence or employment. You can also be a member of the National Insurance Scheme during stays abroad. More information (in English) about the NIS is found at NAV.no (nav.no).
Which form should you use?
Working in EA/EEA - choose A1 form
Working outside EU/EEA in a country which Norway a national insurance agreement with (USA, Canada, Australia, Quebec, Great Britain, India) - choose 02-08.05 form and choose correct form for specific country.
Working in a country which Norway does not have a national insurance agrement with- choose 02-08.05 form (without specifying the country).
Staying in several countries over a period:
Choose A1 form and describe the planned mobility.
All forms are digital. Remember to download all pages in your applications. Application for maintaining membership in national insurance scheme must be authorized by payroll office (lønnskontoret) at UiB.
Completed form (including your signature, first page and any attachments must be send either through internal mail, electronic (firstname.lastname@example.org) or delivered directly to pay role office (Christies gate 18). After authorization it will be sent directly to NAV or back to (if it is not completed).
If you need help with the form, contact email@example.com
The processing time at NAV is three months, so you must apply well ahead of departure.
Health, Helfo and Insurance
In some countries you will be asked for a health certificate. You can order this from your doctor. This has an extra cost.
For traveling in EU/EEA:
The European Health Insurance Card officially documents that you are entitled to coverage of medically necessary healthcare in another EEA country under the same conditions as that country's own nationals. You should carry the card if you will be staying temporarily in another EEA country or Switzerland.
The European Health Insurance Card (Helsenorge.no)
You are also entitled to health care services in your country of residence. To document these rights, you have to get an E106/S1 form from Helfo. You need to hand in this form to the national insurance authorities in the country you live in.
Confirmation of health care services (Helsenorge.no)
Confirmation of healthcare entitlements outside EU/EEA
Helfo can send you a letter to confirm that you are entitled to healthcare during your stay abroad.
Posted workers outside the EU/EEA (Helsenorge.no)
NOTE: for non EU/EEA citizens you might not be eligible for the European Health insurance card.
However, if you need confirmation of health rights, you can apply for this using the same form as posted works outside EU/EEA for travels inside EU/EEA.
A normal travelers insurance does not normally cover periods abroad for more than 90 days. We therefore recommend that you buy additional insurance. Please, note that several of the Norwegian insurance companies require a membership in the NIS.
Tips to you who are using regular medicines
If you are using regular medicines prescribed by doctor in Norway, or medicines on “blå resept” (reimbursable prescription) - we recommend that you make arrangements with your doctor to bring enough medicine to last for the period you are away.
The insurance do not normally cover chronic illness and regular doctor’s appointment.
Reporting a move from Norway
You must notify the tax office in Norway if you intend to leave Norway to go to a country outside the Nordic countries. If you are moving to another Nordic country, the move only needs to be reported in the country you are moving to.
- Work agreement (with description of pay level).
- Marriage certificate
- Vaccination card
- Birth certificate for children (Order certificate in English)
Are you travelling with children in kindergarten or school age, please remember to bring
- Statement regarding level from school/kindergarten
- Vaccination card
Subletting apartment in Norway
Make sure to check if your house insurance allows for subletting your house/apartment. Remember that any stipend you receive which is "labelled" for covering housing will become taxable if you sublet your apartment/housing in Norway during your mobility period.
UiB has an internal marked for subletting of apartment for incoming researchers. UiB.no. Please contact us if you do not have access to advertise on the internal marked.
There are several commercial mini storage facilities in Bergen. UiB does not offer this service to its employees.
Check list before take off
Below is a list of examples of preparations you must take before leaving (the list is not exclusive):
- Notified employer
- Applied to continue membership in NIS
- Obtained documentation proving health rights abroad (If necessary)
- Valid passport
- Travelers insurance
- Change temporarily address
- Cancelled subscriptions:
- Phone contract
- Internet contract
- Annual appointment at dentist/doctor
- Kindergartens and after school activities (SFO) (cancellation of SFO must be registered before the 1st of the month)