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Information for Quota Students at the University of Bergen

Information for admitted international PhD and master students financed by the Quota Scheme. The Norwegian Quota Scheme has been discontinued and there will no new admissions in the future.

Finances for Quota Students

The Norwegian State Educational Loan Fund (Lånekassen) is responsible for managing the financial support provided for Quota students.

Support for the academic year 2017/2018 (10 months)*: NOK 111.657,-. 

The support period for Master students is from 15 August till 14 June.

*PhD students receive support for 12 months. 

*Please note that according to Lånekassen regulations, PhD. students are not eligible for financial support after submission of thesis. There is no funding from the Quota Scheme during the period from thesis submission to thesis defence. Students must support themselves,  try to receive support from their faculty or return home until they return for their PhD. thesis defence.

Additional support for the travel costs is based on standard fixed sums:

  • PhD students may get support for 2 return trips during field work.
  • Support for return to home country after completed degree (one way).

Detailed information about travel support and rates.

Online application

The online application for financial support will be available from mid-April. Please remember that you will need MinID codes to log on to the Lånekassen website. The University of Bergen will confirm that you have been accepted at the Quota Program. 

The financial support will not be approved  before Quota students pay the semester fee and complete their semester registration. 

Go to the online application form.

Field Work

Field work must be carried out in the student's own home country and must always be applied for in advance. Students admitted to PhD programme after completing a two-year Master's degree financed by the Quota scheme, can only receive further support if field work of at least one year's duration is included as an integrated and compulsory part of doctoral project.

Required documentation:

  1. Signed statement from supervisor, confirming necessity, purpose and length of fieldwork. Please note that your supervisor must confirm the dates for fieldwork.
  2. Signed application letter with the student’s customer number at the Norwegian State Educational Loan Fund (Lånekassen), place for fieldwork, and the planned departure and return dates.
  3. Confirmation of booking, price and travel schedule from a recognised travel agency.
  4. Completed Travel Claim Form (Q-form).

Applications for field work must be submitted to The International Centre at least four weeks before planned departure. Incomplete applications, or applications with insufficient documentation will not be processed.

Travel

You may receive travel support for one annual trip home, in relation to field work, and for your final travel home. It should be noted that travel funds for home visit during the summer months are not given when a student has received or will receive travel support for field work within the same year. 

Required documentation:

  1. Signed application letter with the student’s customer number at the Norwegian State Educational Loan Fund (Lånekassen), place for fieldwork, and the planned departure and return dates.
  2. Confirmation of booking, price and travel schedule from a recognised travel agency.
  3. Completed Travel Claim Form (Q-form).

Detailed information about travel support and rates are available at Lånekassen web-page.

Please note that if a student stays in Norway for more than 3 months after completion of programme, no travel support for repatriation will be given

Applications for travel support must be submitted to The International Centre at least four weeks before planned departure. Incomplete applications, or applications with insufficient documentation will not be processed.

Renewal of Residence permit

Applications for renewal (extension) of residence permit must be registered online at least 1 month before expiry of the present permit. Please note that extension is normally given for one year, or to the planned date for termination of studies if less than one year. A study progress report issued by the Student Services must be submitted together with the application for renewal of residence permit.

Please note that work permit will not be authomatically renewed. A satisfactory study progress is required in order to obtain a recommendation for part time work.

A Fee of NOK 5300 must be paid for renewal of residence permit (can be paid online).

The University of Bergen organisation number is: 874 789 542

Students who are leaving in the middle of a semester for fieldwork of less than 6 months duration should apply for renewal of their residence permit before leaving Bergen

For more information see: Application Portal of the Norwegian Directorate of Immigration (UDI): https://selfservice.udi.no/

Confirmation of Student Status/ Progress Report / Visa 

Application for visa to countries outside the Schengen Area

A confirmation of student status/progress report can be issued to confirm your study progress at the University of Bergen. Normally, all applications for visa to visit other countries, whether for transit, excursion or vacation purposes, must be accompanied by a student status report. Some embassies insist that the residence permit must be valid for 3 – 6 months after the scheduled visit.

Students must order their confirmation/study progress reports online well in advance.  The report will be issued and sent to the student by post within two weeks. 

Please note that it might take additional time during holidays or busy periods. Please observe deadlines!!

Confirmations will not be issue during July due to summer holidays.

Order your report/confirmation

Family reunification

Please note that family reunification is a private matter between the student and the Immigrations Office (UDI). The University of Bergen cannot interfere with UDI decision.

For more information about family immigration see the UDI website

Delays and Extension of Student Status

The normal study programme of a master's degree lasts 4 semesters and 6 semesters/3 years for PhD. students (in addition to the semesters spent on master's degree studies, if a transfer has taken place). However, if a student proves unable for academic reasons to finish within this deadline, extension of student status and support for one or two additional semesters may be applied for. 

Support from the Quota scheme cannot exceed beyond two semesters. Please note that this also applies for students admitted to PhD. after completing one or two years at masters level. Delays beyond two semesters will not be accepted.

Applications for extension must be supported by the department and the faculty and submitted to the Division of Student Affairs for further action as early as possible and not later than the below given deadlines:

  •      1 April/1 October

Leaving Norway

When you are leaving Norway, you should remember to:

  • cancel your housing contract according to terms and conditions given in the contract.
  • notify the National Registry
  • notify your local post office and leave a forwarding address
  • terminate your bank account if applicable
  • have your termination of studies document stamped and signed
  • order your transcript of records at the StudentWeb
  • order your Diploma at your faculty (if you have obtained a full degree)

Cancellation of debt

Students financed by the Quota scheme receive the same amount of money as Norwegian students in an equivalent educational programme. About 30 per cent of the amount is given as a grant and 70 per cent as a loan. 

If the student permanently settles in his/her home country after completing the degree, the loan will be waived after one year. However, If the student takes residency in another country, he/she must repay the loan on the same conditions as Norwegian citizens. Information about repayment rules is available here.

Information about cancellation of debt is available here.