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University of Bergen Library

Guidelines for granting applications from the Open Access publication fund

Complete guidelines for granting applications from the Open Access publication fund at the University of Bergen.

Open Access Articles

Applications will be granted on the basis of the following guidelines:

1. The corresponding author of the publication (the author that has the main responsibility for submitting the manuscript and correspondence with the journal) must be affiliated to the University of Bergen as an employee, PhD-candidate or master student, and must credit the University of Bergen on the publication. Support is given independently of degree of employment. Master students must attach a written letter of approval from their supervisor/project leader at the University of Bergen.

2. The journal must be approved on level 1 or 2 in the Norwegian register of scientific journals, series and publishers. If the journal is not registered the applicant must document that a scientifically based proposal that makes approval in the registry probable, has been submitted.

3. The work must be made available with an open licence from Creative Commons (CC). It is recommended to choose the least restrictive license, CC-BY, if the publisher offers this license. An open license ensures Open Access and extended re-use rights to the publication. The author must keep copyright.

4. Support is only given to scientific articles or scientific review articles that give credit in the Norwegian system. Support is not given to editorials, comments, or other articles that are not counted in the system.

5. Support is only given to cover Article Processing Charges (APC) to articles that are accepted for publication. Support is not given to articles that are submitted, but not accepted, or articles that are already published. No support is given to cover other publishing expenses (colour print, illustrations, page charges etc.)

6. Articles in Open Access journals are funded with 100% of the article processing charge (APC). The journal must be registered in the Directory of Open Access Journals.

7. Corresponding authors to hybrid articles on level 2, may apply for reimbursement of 50% of the APC. Support is given as a refund based on documented APC expenses. Hybrid publishing implies that individual articles in subscription based journals are paid to be published Open Access.

8. Article processing charges in hybrid journals on level 1 in the Norwegian system are not covered by the publication fund.

9. The University Library can decide that the fund can be used to support Open Access publishing with other financial models than Article Processing Charges (APC), for example institutional- or author membership agreements.

10. Articles that are a result of external financing that includes funding for covering Article Processing Charges (APC) will normally not receive support from the publication fund.

11. The publisher must have clear and transparent guidelines for Open Access and Article Processing Charges (APC). This information should be available on the publisher’s website.

12. The article must be permanently available Open Access on the publisher’s website from the moment of publication. The article must be clearly marked with the correct license and copyright information, with a clear statement that it is available Open Access.

13. The article must be registered and uploaded in the Norwegian system for documenting research results, information and academic activities, CRIStin. When uploaded the publication will be deposited in the University of Bergen online institutional repository, Bergen Open Research Archive (BORA). Authors that do not have access to CRIStin should send the published version to bora@uib.no for self-archiving.

14. Applications are granted under the condition that payment is done in accordance with our routines. Information about payment is given in the approval letter from the University Library.

15. The authors of articles published by BioMed Central (BMC), SpringerOpen or Chemistry Central have responsibility to ensure that a 15 % reduction in price is given in accordance with the University Library membership agreement with the publisher.

16. The publication fund has a fixed yearly budget until 2019. If the fund runs empty during the year the applicants that have applied first will get their APC covered.

17. The University Library administrates the publication fund and can in well-founded cases grant support even though not all the requirements are met.

18. The guidelines can be changes without prior notice, but without any retroactive effect for applications that have already been handled.

Open Access Books

Applications will be granted on the basis of the following guidelines:

1. The applicant must be affiliated to the University of Bergen as an employee or PhD-candidate. Support is given independently of degree of employment.

2. The applicant must be the corresponding author of a monography or editor of an anthology and must credit The University of Bergen on the publication. The editor must also have authored minimum one scientific chapter in the anthology.

3. The book publisher must be approved on level 1 or 2 in the Norwegian register of scientific journals, series and publishers. The book must be peer-reviewed and fulfil the definition of scientifically as stated in the demands for reporting scientific output in CRIStin.

4. Support is not given to textbooks or books with a general audience. Normally support is not given to Open Access publishing of Ph.D.-theses (monographs). Exceptions from this rule can be done in special instances when there has been a considerable editing of the original thesis and a new peer-review has been conducted.

5. The work must be made available with an open licence from Creative Commons (CC). It is recommended to choose the least restrictive license, CC-BY, if the publisher offers this license. An open license ensures Open Access and extended re-use rights to the publication. The author must keep copyright.

6. Support is only given to cover Book Processing Charges (BPC) to books that are accepted for publication. Support is not given manuscripts that are submitted, but not accepted, or books that are already published. No support is given to cover other publishing expenses (colour print, illustrations, page charges etc.). The whole publication fee is covered.

7. Books that are a result of external financing with funding set aside to cover Book Processing Charges (BPC) shall normally not receive support from the publication fund.

8. The publisher must have clear and transparent guidelines for Open Access and Book Processing Charges (BPC). This information should be available on the publisher’s website or be documented.

9. The book must be permanently available Open Access on the publisher’s website from the moment it is published. The book must be marked with the correct license and copyright information, with a statement that the book is available Open Access and the book must be clearly promoted on the publisher’s website.

10. The book must be registered and uploaded in the Norwegian system for documenting research results, information and academic activities, CRIStin. When uploaded the publication will be deposited in the University of Bergen online institutional repository, Bergen Open Research Archive (BORA). This assures permanent Open Access to the book. Authors that do not have access to CRIStin should send the published version to bora@uib.no for self-archiving.

11. Applications are granted under the condition that payment is done in accordance with our routines. Information about payment is given in the approval letter from the University Library.

12. The publication fund has a fixed yearly budget until 2019. If the fund runs empty during the year, the applicants that have applied first will get their BPC covered.

13. The University Library can in well-founded cases grant support even though not all the requirements are met.

14. The guidelines can be changes without prior notice, but without any retroactive effect for applications that have already been handled.