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Absences and types of absence

Absence is when you are away from work, such as holidays, illness or short leave. Here you will find an overview of the different types of absence and who can use them

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Planned absence must be agreed with the manager in advance. If you are ill and unable to attend work, the manager must be notified the same day, or as soon as possible.

When you apply for absence in the Self-Service Portal, you must state a type of absence. All applications go to the nearest manager for approval.

Self-certification

Who can use this type of absence? All employees who have been employed for at least 2 months.

What do you need to do?

  • Record the days you have been away from work due to illness.
  • If you have a medical certificate from a doctor, follow other routines.

More information about sick leave and follow-up. 

Unpaid Holiday

Who can use this type of absence? Employees who have not earned holiday pay or do not have full earnings of holiday pay. Normally, these are employees who started at UiB this year or during last year.

What do you need to do?

  • When applying for a holiday, use the reason for absence 'unpaid holiday'.
  • The absence can only be used for entire days off.

More information about holiday arrangements for new employees.

Sick child 

Who can use this type of absence? Employees who have children aged 12 and under, or where NAV has granted sick child days beyond the 12-year age limit.

What do you need to do?

  • Assumes that children up to the age of 12 are registered in the self-service portal under My information and Family / contact person.
  • For children over the age of 12, a copy of the consent letter from NAV must be sent to the Service Team for absence and parental leave.
  • When you apply for absence, use the reason for absence ‘sick child’
  • The absence can be used for all or part of the day.


More information about sick child absence

Agency specific time off 

This absence code is not normally used at UiB.

Time off, senior 

Who can use this type of absence? Employees aged 62 or over this year

What do you need to do?

  • Employees in a 100% position receive 12 days a year.
  • Unused days are not transferred to next year.
  • When you apply for absence, use the absence application ‘time off, senior’
  • The absence can only be used for full days.

More information about senior days and guidelines related to this.

Study leave 

Who can use this type of absence? All employees

What are you going to do?

  • Employees are entitled to paid leave in connection with reading days at the examination.
  • When you apply for absence, use the absence application ‘study leave’
  • The absence can only be used for full days.

More information about leave for education and exams.  

Compensatory time off 

Who can use this type of absence? Employees who register working hours in the self-service portal.

What do you need to do?

  • When taking a day off, you must apply for time off, use the reason for absence ‘compensatory time off’
  • When taking time off for part of the day, you must record the working hours when you are present (Only applies to spring 2021).

More information about flexitime and time off. User guide for registration of working hours in the self-service portal (Norwegian). Tutorial video for time registration (youtube)

Travel/overtime off 

Who can use this type of absence? Employees who have overtime or travel time to benefit.

What do you need to do?

  • When you apply for absence, use the absence application ‘Avsp. Overtime / travel time '
  • The absence can be used for all or part of the day.

Other absence, paid 

Who can use this type of absence? All employees

What do you need to do?

  • The absence shall be used to apply for time off to participate in home protection exercises and time off to participate in events under the auspices of a civil servant organization.
  • The absence can only be used for full days.

Public office

Who can use this type of absence? Employees with public office

What do you need to do?

  • When you apply for absence, use the absence application ‘Basic public Agr §40
  • Public positions or organizational assignments / courses / co-judge / jury service. Quota regulation.

More information on military and civilian service. More information on leave of absence in public office.

Union representative

Basic public Agr §38, 3  

Established time set aside for work as a shop steward

Who can use this type of absence? Union representative

What do you need to do?

  • When you apply for absence, use the absence application ‘Basic public Agr §38,3’

 

Basic public agr. §39  

Trade union representatives who attend meetings, courses and conferences with the trade union.

Who can use this type of absence? Union representative

What do you need to do?

  • When you apply for absence, use the absence application ‘Basic public Agr §39’

 

Basic public §38, 1-2  

Exercise of work tasks related to union representative role in the workplace.

Who can use this type of absence? Union representative

What do you need to do?

  • When you apply for absence, use the absence application ‘Basic public Agr §38,1-2’ 

Other absence, unpaid 

Who can use this type of absence? All employees

What do you need to do?

  • Absence will result in a deduction from salary
  • When you apply for absence, use the absence application ‘other absence unpaid’

1 extra day off Christmas

Who can use this type of absence? All administrative and technical staff

What do you need to do?

  • The type of absence can only be used in the period between 24–31. December.
  • 1 day and Christmas Eve or New Year's Eve
  • Register as normal working hours