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New employee UiB| New at UiB|

New employee at the University of Bergen

Welcome to UiB! We are delighted to have you on board. We have gathered relevant information to assist you. Explore our A-Z overview below – by clicking on the desired topic, you will find a brief explanation and a link to more details. In the top right corner, you will find important information for your first day at work.

Bergen by
Photo:
Eivind Senneset

Main content

New employee A-Z

You can easily swipe up and down on this page. Note that some of the pages referred to require logging in with a username and password.

 

A
Absence
Access Card

B
Benefits and welfare
Breaches

C
Cafeterias
Campus bus
Computer and software
Courses and competence development

D
Digital mailbox

E
Email
Employee Handbook
ePhorte
Events for employees

F
Find your way around the campus

G
Gender Equality and Diversity
Get help

H
Health, safety and environment (HSE)
Holiday

I
International centre at UiB 

M
Meeting rooms
Multifactor authentication

N
News at UiB
Norwegian Language Course

O
Occupational health service
Onboarding
Organisation Chart

P
Parental leave
Parking
Pension
Personal page
Privacy
Printing, copying and scanning
Purchases

R
Registration of working hours
Remote work

S
Salary
Safety delegates
Secondary employment
Security at campus
Self service portal
Sustainability

T
Tax deduction card
Telephone
Trade unions at UiB
Travel

U
UiB A-Z
UiB Help
User account
UiB campus area

W
Whistleblowing
Working hours

 

Absence 

Absence is when you are away from work, such as due to illness, vacation, flextime, or short leaves. Here you can find an overview of different types of absences and who can use them.

Access Card

The card manager at your unit will order the access card for you. When ordered, you must bring your ID to the Card Centre at UiB, who will take a photo of you and finish the process of making the card. More information about how to order access card at UiB here. You will need the card to access UiB buildings, as a library card and to use the printers at UiB. 

Benefits and welfare

As an employee at UiB you will have access to several benefits and good welfare offers (cinema, training, cabin hire etc.). Check out the welfare webpage. 

Breaches

It is important that breached and adverse events are reported so that UiB can correct errors, follow up on the statutory duty to report to the supervisory authorities, and for learning and improvement. It is therefore important that all forms of breaches and adverse events are registered. Breaches kan be reported in UiBhelp. (Require log in)

Cafeterias

Most faculties and units at UiB have cafeterias, and they are mainly operated by Sammen

Campus bus

As an employee, you can use the campus bus when traveling between UiB buildings (not for private travel or in conncetion to or from home, etc) Campus bus | Employee Pages | UiB

Computer and software

You will find information about purchasing a PC here. You can also read more about how to access the software you will need. (Require log in)

Courses and competence development

E-learning courses for new personell, information about language courses and much more can be found at the courses and competence development-page. You need to log in to take a course

Digital mailbox

UiB would like to send letters to your digital mailbox instead of on paper. A digital mailbox is free, environmentally friendly, and provides you with easy access to correspondence from public entities. You can choose between Digipost or e-Boks. Use your electronic ID, such as BankID, and follow the instructions.

Email

An email account linked to your UiB user account will be created for you. More information about email can be found by logging into UiBhjelp. (Require log in.) To set up an email signature, we refer to Templates - UiB's Brand guide.

Employee handbook

The Employee Handbook is a reference guide where you will find useful information related to your employment. You need to log in to use the employee handbook. 

ePhorte

UiB uses ePhorte as the case processing- and archive system, until UH-sak is implemented. Read more about access to ePhorte here.

Events for Employees

As a UiB employee, you can participate in various events. Check out UiB's event calendar.

Find your way around the campus

Navigate through UiB campus with Mazemap

Gender Equality and Diversity

The University of Bergen (UiB) is actively engaged in promoting equality and diversity. No one shall experience discrimination based on gender, ethnicity, national origin, language, religion and beliefs, functional abilities, sexual orientation, gender identity or age. Here is Gender Equality and Diversity Action Plans.

Get help

UiBhjelp is a self-service solution where you can find information about administrative services, submit inquiries, and receive responses. You must log in with a username and password to use this service.

Health, safety and environment (HSE)

At the HSE-gateway you will find information about HSE work at UiB.

Holiday

If you start your employment no later than 30 September in the holiday year, you are entitled to full unpaid leave (25 days). If you start later than that, you are entitled to 5 days of unpaid leave. In the year following your employment start at UiB, you will have the right to paid leave. The number of paid leave days you are entitled to will depend on when you started during the year. If your start date was 1 January, you will be entitled to 25 paid vacation days. If you don't have full accrual from the previous year, you will have two quotas created in the Self-Service Portal, "Paid holiday" and "Unpaid holiday," totaling 5 weeks (25 days). This is how you check your quota in the Self-Service Portal. (Require log in)

You have both a right and an obligation to take vacation, and you must apply for it in the Self-Service Portal by 1 May.

You can read more about holiday here.

International centre

UiB's International centre is a competence centre for staff and students. They can assist you if you for example are an incoming employee or planning a research stay abroad. 

Meeting rooms

Here you will find information on how to book rooms for meetings and other meeting activities not related to teaching: Room booking

Multi-factor authentication

UiB has implemented Multi-factor authentication for all employees and students. You need to set this up yourself once you have activated your user account. Read more about how to activate multi-factor authenitcation here. (Require log in)

Norwegian Language Course

As an employee at UiB, or as an accompanying partner, you can participate in our free Norwegian language courses. Read more about admission application and our course offerings.

News at UiB

Stay updated on news from UiB through our News Archive, news portals for UiB – På Høyden and Khrono.

UiB is active on several social media platforms, including X , Instagram, Facebook, and YouTube, also at the faculty and institute levels

Occupational health service

The occupational health service shall assist the employer, the employees, the working environment committee and safety representatives in creating safe and sound working conditions. More information about the occupational health service here. 

Onboarding

Upon starting your position, you will receive an onboarding plan. This plan is created by your manager and shared with you. It outlines the courses you will undergo and the equipment you will need to start your job.

Organisation Chart

You will find the UiB Organisation Chart here. 

Parental leave

Contact the Serviceteam for Absence and Parental Leave when you are planning for parental leave. The team processes all parental leave applications at UiB. They can set up an appointment with you if you need help with planning your leave and filling out applications to Nav and UiB. 

 

Parking

The university has a limited offer regarding access to parking spaces. You can read more about parking options here.

For environmental reasons and due to the limited availability of parking spaces, the university encourages staff and students to reduce car usage

Pension

If you are employed in a 20 % position or more at UiB and are a member of the Norwegian social security scheme, you are a member of the Norwegian Public Service Pension Fund (SPK). More information about the membership benefits in SPK here.

Personal Page

All employee automatically receive a personal page on www.uib.no. UiB encourages you to add a portrait photo and update your areas of expertise, both for internal and external use. More information on how to easily create a good personal page can be found here.

Privacy

UiB takes data protection and data security seriously. All our employees and students must undergo a basic course in these two subjects. Click here to start the e-learning course in data protection and data security. You need to log in to take the course.

Printing, copying and scanning

As an employee you can print to the University’s network printers equipped with a card reader, and use copying and scanning functions. More information about printing, copying and scanning here.  

Purchases

All purchases are to be made through the university's purchase order management and invoice system. More information about purchases here.

Registration of working hours

If you are employed in a technical or administrative position, you are required to log working hours in the Self-Service Portal. Read more about registration of working hours in the employee handbook. (Require log in)

Remote work

You can read more about the home office agreement at UiB here. There are several options for accessing UiB's services when working from home. Learn more about this here. (Require log in)

Safety delegates

The safety delegates look after the employees' interests in matters concerning the working environment. The safety representatives have a supervisory function and are collaborative partners for the management. Information about the safety delegates at UiB and a list of safety delegates can be found here. 

Salary

Salary is determined according to the state salary regulations as stipulated in the main collective agreements and in accordance with UiB's salary policy. Salaries are paid on the 12th of each month. If the 12th falls on a weekend or a public holiday, the salary will be paid on the Friday or the last working day before the 12th. (Require log in)

Secondary Employment

All employees at UiB must register/apply for seconday employments. More information about guidelines can be found here.

Security at campus

Read more about campus security and the security services here.

Self service portal

The self-service portal is UiB's electronic solution for personnel and payroll administration, where you can, among other things, view pay slips and annual statements, change your bank account information, record absences, and request travel and expense reimbursements. Technical-administrative staff also record their working hours daily in this portal. Learn more about the self-service portal here. You need to log in to use the self service portal. 

Sustainability

The University of Bergen is a research-intensive university where sustainability is, and has long been, a natural and integral part of all of our activities. We focus on sustainability in our research, teaching, innovation and operations. 

Read more about sustainability here. 

Tax deduction card

UiB retrieves tax information directly from the Norwegian Tax Administration (Skatteetaten), so you do not need to submit a tax card. If you are new in Norway and not already registered with the Norwegian tax administration you will have to apply for a ta card. You can learn more about tax cards on the Norwegian Tax Administration's website here or follow the seminar Introduction to Tax

Telephone

UiB uses Teams. You can learn more about telephony here.
How to request a phone number.  (Requires log in)

Trade unions at UiB

Link to the trade unions at UiB.

Travel

Reduced travelling, especially fewer flights, has a positive impact on the environment and climate, as well as providing economic and time savings. Therefore, everyone at UiB is encouraged to limit their travel activities by monitoring their carbon emissions and setting personal goals to reduce them. Information about travel policies, credit cards, booking travel, travel insurance, and travel settlements can be found here.

UiB A-Z

Alphabetical overview of many useful links.

UiB Help

UiB Help is a self-service solution where you can find information about administrative services, submit inquiries, and receive responses. You can access it at hjelp.uib.no. (Requires log in)

UiB campus area

Map of UiB campus area

User account

More information about UiB user account here. (Requires log in)

Whistleblowing

It is important that employees of the University of Bergen feel confident that they can express themselves regarding problematic circumstances in the organization and that these will be handled and followed up in a good way. The guidelines for reporting censurable conditions are intended to encourage an open culture characterized by good internal communication. You can find the guidelines for whistleblowing at UiB here.

Working hours

Provisions regarding normal working hours can be found both in the Working Environment Act and in the Basic Collective Agreement. Normal working hours for state employees are 37.5 hours per week, cf. Section 7 of the Basic Collective Agreement. (Requires log in)