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Faculty of Social Sciences
PhD - Supervision

Supervision

Work on the PhD thesis is to take place under individual supervision. Here is information on rights and obligations for supervisors and PhD candidates.

Main content

The candidate should as a rule have two supervisors. Normally, one main supervisor and one or more co-supervisors are appointed at the time of admission. Appointment of more supervisors, change of supervisor, or other changes concerning supervision is decided by the faculty. The candidate, supervisors and Head of department must sign changes in the agreement, part B, in the Admission agreement.

The candidate and the main supervisor may individually ask the faculty to appoint a new main supervisor for the candidate. The main supervisor may not withdraw until a new supervisor has been appointed.

Rights and obligations, supervisor

The main supervisor is the main person the candidate will relate to during their PhD period. The main supervisor is the candidate’s contact person at the department. The co-supervisor share the academic responsibility with the main supervisor.

Your supervisor must:

organizational duties

  • be your main contact and responsible for ensuring that you are integrated into research groups and communities (main supervisor)
  • contribute to regular contact (contact frequency should be stated in the annual progress reporting
  • supervise according to the ethical guidelines at the University of Bergen

in the work with the thesis

  • ensure that the research project is approved in accordance with ethical rules, and advise in questions concerning ethics in research
  • ensure that you get familiar with that it is your responsibility to avoid all forms of fraudulence 
  • advice on formulating and delimiting the research topic and research questions, discuss and assess hypotheses and methods, discuss results and their interpretation, discuss the structure and completion of the presentation (including outline, linguistic form, documentation), and provide guidance on the academic literature and data

related to the training component

  • pursue your academic development and give advice on the training component 
  • supervise in academic dissemination 

related to progress

  • participate in your Midway evaluation
  • agree, after the Midway evaluation, about a realistic plan for completion of the research and the thesis
  • submit an annual progress report within 1 November (main supervisor) 
  • keep informed on the progress in your work and assess this in relation to the project description's progress plan   
  • give advice and take action to help the candidate to complete the PhD project within the standard time, even when unexpected events occur

Rights and obligations, PhD candidate

As a PhD candidate you must: 

as a part of the organizational

  • fill in and sign the PhD agreement with supervisors and the head of department no later than 1 month after start-up
  • participate in an active research environment
  • contribute to regular contact with supervisors*
  • consult in confidence with the head of department, academic or administrative PhD coordinator, if for some reason you want to change the supervisor
  • register all work related to the duty work in accordance with the Department's practice (in cases of at fourth year)
  • report and document any interruptions, statutory absences that may extend the contract period at the PhD programme 

in the work with the thesis

  • submit a draft of parts of the dissertation in agreement with the supervisor and in accordance with the project description. Parts of the dissertation can be submitted in connection with seminars
  • comply with research ethical principles that apply to the discipline
  • strive to submit a research project that will result in a dissertation of high standard and within the given time frame

related to the training component

  • carry out the training component in accordance with the requirements of the faculty
  • present your work or findings at at least one national or international conference
  • keep track of all documentation of courses, seminars and activities that you complete as part of the training component

related to progress

  • follow up conditions that may lead to the risk of delayed or non-completion of the PhD program, so that the program can, as far as possible, be completed within a standard timeframe
  • inform the main supervisor of all matters that may be of significance to the supervision. Any problems, including those of a social or medical nature, can be addressed with the main supervisor, the head of the department or your administrative PhD coordinator
  • register every semester
  • submit progress report by November 1st each year
  • undergo a midway evaluation according to the Faculty requirements

* Regular contact can be maintained through emails, meetings or telephone contact, it is not necessary to submit written material before all tutoring hours.

Program for supervision competence 

The Faculty's program for supervision competence consists of three parts:
  1. At least one course within supervision (UPED622 Supervising the PhD / Supervision: UPED69X) Registration and dates 2021 autumn
  2. E-learning course in regulations and routines 
  3. Supervision Forum (3-4 meetings a year)