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Terms for granting applications from the Open Access publication fund

Complete terms for granting applications from the Open Access publication fund at the University of Bergen.

Open Access Articles

Applications will be granted based on the following terms:

1. The publication fund provides funding up to NOK 30 000 + taxes to cover article processing charges (APC) to publish in eligible open access journals.

2. The journal must be registered in the Directory of Open Access Journals and approved on level 1 or 2 in the Norwegian register of scientific journals, series and publishers. If the journal is not registered the applicant must document that a scientifically based proposal that makes approval in the registry probable, has been submitted.

3. Open access articles in hybrid journals are not eligible for funding. Hybrid journals are subscription journals that publish individual articles open access.

4. The applicant must be the corresponding author of the article (the author that has the main responsibility for submitting the manuscript and correspondence with the journal) and affiliated to the University of Bergen as an employee, emeriti, PhD-candidate or master student. The affiliation to UiB must be stated in the article as the author’s institutional address. Support is given independently of degree of employment. Master students must attach a written letter of approval from their supervisor/project leader at the University of Bergen.

5. The work must be made available with an open license from Creative Commons (CC). It is recommended to choose the least restrictive license, CC-BY, if the publisher offers this license. An open license ensures Open Access and extended re-use rights to the publication. The author must keep copyright.

6. Support is only given to scientific articles or scientific review articles that give credit in the Norwegian system. Support is not given to editorials, comments, study protocols, case reports, or other articles that are not counted in the system.

7. Support is only given to cover Article Processing Charges (APC) to articles that are submitted for publication. Support is not given to articles that are already published. No support is given to cover other publishing expenses (colour print, illustrations, page charges etc.)

8. Funding might be provided to support Open Access publishing with other financial models than Article Processing Charges (APC), for example institutional- or author membership agreements.

9. Articles that are a result of externally financed projects that include funding to cover Article Processing Charges (APC) will in general not be eligible for funding.

10. The article must be registered and uploaded in the Norwegian system for documenting research results, information and academic activities, Cristin. When uploaded the publication will be deposited in the University of Bergen online institutional repository, Bergen Open Research Archive (BORA). Authors that do not have access to Cristin should send the published version to bora@uib.no for self-archiving.

11. The authors of articles published by BioMed Central (BMC), SpringerOpen or Chemistry Central have responsibility to ensure that a 15 % reduction in price is given in accordance with the University Library membership agreement with the publisher.

12. If the fund runs empty during the year the applicants that have applied first will get their APC covered.

13. The University Library manages the publication fund and can in well-founded cases provide funding when not all the requirements are met.

14. The funding is valid one year after the article’s publication date.

15. The guidelines can be changed without prior notice, but without any retroactive effect for applications that have already been processed.

Open Access Books

Applications will be granted based on the following terms:

1. The publication fund provides funding up to NOK 100 000 + taxes to publish an open access monograph.

2. The publication fund provides funding up to NOK 30 000 + taxes to publish a chapter in an open access anthology. The whole anthology must be published open access. The amount of funding will be based on the total cost of the book and the share of UiB authors.

3. The applicant must be affiliated to the University of Bergen as an employee, emeriti or PhD-candidate. The affiliation to UiB must be stated in the publication as the author’s institutional address. Support is given independently of degree of employment.

4. The book publisher must be approved on level 1 or 2 in the Norwegian register of scientific journals, series and publishers. The book must be peer-reviewed and fulfil the definition of an academic publication in line with the reporting requirements in Cristin.

5. Support is not given to textbooks or books with a general audience. Normally support is not given to Open Access publishing of Ph.D.-theses (monographs). Exceptions from this rule can be made when there has been a considerable editing of the original thesis and a new peer-review has been conducted.

6. The work must be made available with an open license from Creative Commons (CC). It is recommended to choose the least restrictive license, CC-BY, if the publisher offers this license. An open license ensures Open Access and extended re-use rights to the publication. The author must keep copyright.

7. Support is given to cover Book Processing Charges (BPC) to books that are submitted for publication. Support is not given to books that are already published. No support is given to cover other publishing expenses (colour print, illustrations, page charges etc.).

8. Books that are a result of externally funded projects that include funding to cover Book Processing Charges (BPC) will in general not be eligible for funding.

9. The book must be permanently available Open Access on the publisher’s website from the moment it is published. The book must be marked with the correct license and copyright information, with a statement that the book is available Open Access and the book must be clearly promoted on the publisher’s website.

10. The book must be registered and uploaded in the Norwegian system for documenting research results, information and academic activities, CRIStin. When uploaded the publication will be deposited in the University of Bergen online institutional repository, Bergen Open Research Archive (BORA). This assures permanent Open Access to the book. Authors that do not have access to CRIStin should send the published version to bora@uib.no for self-archiving.

11. If the fund runs empty during the year, the applicants that have applied first will get their BPC covered.

12. The University Library manages the publication fund and can in well-founded cases provide funding when not all the requirements are met.

13. The funding is valid one year after the article’s publication date.

14. The guidelines can be changed without prior notice, but without any retroactive effect for applications that have already been processed.