Contact the Procurement section
Once you have assessed your need and made other preparations, it is time to carry out the procurement. Always contact the Procurement section for assistance if the estimated value of your purchase is over NOK 100.000, VAT exclusive. Do this via IssueTracker, or by contacting a procurement officer directly.
Contact the Procurement section with the following information:
- A short specification of the good or service you wish to purchase
- Requirements regarding delivery, installation, training, warranty, service and support, software, options, etc.
- Estimated price
- Time schedule
- Potential suppliers
- Confirmation of approval from leader with budget authority (BDM)
Preparation of tender documents
The so-called tender documents are prepared in co-operation with a procurement officer. The tender documents consist of descriptions of our requirements, rules and regulations for carrying out the competition and contractual terms and conditions.
How long does a procurement process take?
The duration of a procurement procedure depends on the size, scope and complexity of the purchase.
As a rule, several suppliers are invited to submit tenders. The law imposes an obligation to publish procurement notices over certain thresholds, and set minimum deadlines for receiving tenders. Once the tenders have been received, they must be evaluated on the basis of the selection criteria set in the tender documents. The contract award is made to the supplier with the best tender.
Supplier contact via the Procurement section
There are restrictions set by law to the communication between parties in a procurement competition. Therefore, it is important that all communication with suppliers be through the Procurement section once the procurement process is initiated. This is especially important in order to ensure the equal treatment of the suppliers.
