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Special Arrangements for Examinations

You can apply for special arrangements at examinations if you have an illness, injury or other needs that makes it difficult for you to complete the examination ordinarily.

The purpose of special arrangements is to compensate for the disadvantages students may experience at examinations due to a particular need or illness. 

Who can Apply

You can apply for special arrangements if you have

  • a disability 
  • an illness
  • other special needs

that leads to significant disadvantages at examinations compared to other students.

You may also apply for special arrangements if you have suffered an acute injury or illness.

What You Can Apply for

  • Extended time. 30 minutes are added for examinations lasting up to 4 hours, and 1 hour is added to examinations longer than 4 hours.
  • Time to rest.
  • Time to breastfeed.
  • Various aids such as an adjustable chair, adjustable desk, a desktop computer, dictaphone and writing help/secretary. You are responsible for ensuring that you have the skills to use the equipment provided. 
  • Own room.
  • Access to a daybed.
  • Use of Textpilot (software with spellchecker and word prediction for reading and writing difficulties)
  • The option of writing with pen and papir in digital examinations.
  • Under special circumstances, you can apply for an alternative form of examination. For example having a take-home examination instead of a written examination, or a written examination divided into multiple days. The academic communities, i.e. the departments, determine whether it is possible to grant an alternative form of examination. It must be academically appropriate and equivalent to an ordinary examination. Please note that oral examinations are rarely seen as equivalent to written examinations.
  • The option of writing without carbon paper with pencil.

Exceptions

Desktop computers will not be granted for subjects that use digital examination. The exception from this rule are students who need a desktop computer due to diagnosed reading and writing difficulties (dyslexia).

Note that some subjects have examinations that are not compatible with desktop computers. Some assignments or examination content may also not be compatible with dictaphone use. Contact your department to make sure you have the relevant information about what may best meet your needs and what can be offered for any particular examination. The Division of Student Affairs can not provide any special arrangements that are not considered responsible in terms of UiB standards for examinations. 

Digital examination

Many students with writing and/or reading difficulties (dyslexia) prefer using correctional writing software during digital examinations, and are therefore recommended to apply for a desktop computer . If you have already been granted a desktop computer but want to do the examination using Inspera and your own laptop, please notify tilrettelegging@uib.no at least two weeks before the examination.

How to Apply

You only need to submit one application even if you have examinations at multiple faculties. You must list all the examinations where you require special arrangements.

Permanent arrangements

Permanent arrangements can be granted for students with a chronic disorders or illness. This only applies to written school examinations. Information about this will be provided in your reply letter. If you have been granted permanent arrangements you do not need to re-apply for this arrangement or provide new documentation as long as you are a student at UiB.

Be aware that the arrangement will not automatically register when you register for a subject. It will be registered manually approximately two weeks after the semester registration deadline (1 September and 1 February). You are responsible for checking that this has been correctly registered at least two weeks before every school examination. If any information is missing or incorrect, contact tilrettelegging@uib.no.

Applying for special arrangements for other types of assessments

If you need special arrangements at oral examinations, home examinationss, home assignments and/or similar, you can apply for special arrangements to the relevant faculty or department. See contact details in the tab Contact.

 

Documentation

Documentation includes

Documentation can be certificates or letters from a doctor, psychologist or another professional, and needs to be submitted at least two weeks before the examination. The documentation must include information that is necessary to assess the need for special arrangements at examinations.

Submit documentation to

University of Bergen
Dokumentsenter 1
Postboks 7800
5020 Bergen

The doctor’s signature and stamp needs to be clear and readable.

If needed, your doctor can also fill out a UiB form instead of an ordinary doctor’s note.

The application and documentation will be confidential.

Urgency

If the situation is urgent you can submit documentation directly in the black mailbox marked «Tilrettelegging ved eksamen» outside the entrance to Langesgate 3 (see picture).

Reading and writing difficulties (dyslexia)

UiB normally requires students to undergo a new assessment for reading and writing difficulties (dyslexia) when they start studying at UiB. Until new documentation is provided the application for special arrangements will be assessed using documentation from primary school and up to high school/upper secondary school. 

This means that the first time you apply for special arrangements at UiB, you can include documentation from earlier assessments.

Students who need new documentation (this is considered by Division of Student Affairs) or who have not been assessed prior to the application, can contact the Division of Student Affairs using tilrettelegging@uib.no for a new assessment.

Pollen allergies during the spring semester

Allergies do not ordinarily provide grounds for special arrangements at examinations at UiB. 

If there are considerable disadvantages however, you can apply for additional time, in this case time to rest during the examination. In this case the doctor's note must include:

  • Specific disadvantages experienced due to allergies.
  • What kind of pollen the student is allergic to.
  • Specific weeks or months the allergies affect the student.
  • A statement as to how serious the allergies are.

When to Apply

Autumn semester: 1 September

Spring semester: 1 February

We encourage you to apply as early as possible. Documentation can be provided after the application deadline, but no later than two weeks before the examination.

Emergencies

UiB can assess applications submitted after the deadline if you have an acute accidents or illness or there are other reasons preventing you from doing the examination without special arrangements. You need to provide information in your documentation as to why the need for special arrangements occured after the application deadline.

Reply to Applications

When you have received an e-mail with a receipt that the application has been received, you are guaranteed that it has been submitted succesfully.

After the application deadline all applications will be assessed by examination dates. This means that the candidates with examinations early in the semester will get their reply first. We strive to reply to all candidates two weeks before the first examination.

Digital mailbox

We recommend all our students who are able to, to use the digital mailbox. With the digital mailbox you will receive our reply letter as soon as it has been assessed. If the reply letter gets sent by ordinary mail it is important that your name is clearly marked on your mailbox. We do not send reply letters via e-mail.

Contact

School examinations
If you have any questions about special arrangements you can send an e-mail to: tilrettelegging@uib.no or contact Aud Irene Mehammer at the Division of Student Affairs.

Other assessments
If you have questions about special arrangements for other types of assesment (oral examination, home examination, essays etc.), you need to contact the relevant Department: