Systematic HSE work
The key to achieving a good working environment at UiB is systematic HSE work.
Ensuring good procedures for following up the working environment is a fundamental precondition for tackling UiB’s challenges in a constructive manner. Systematic HSE work is the key to achieving a good working environment, which in turn leads to job satisfaction and productivity and ensures that time and energy can be devoted to research and tuition.
Experience shows that preventive HSE work is often most effective and least demanding in terms of resources. The scope of HSE work must be adapted to suit the size and complexity of the unit.
Responsibility in HSE work
The Working Environment Act establishes that the responsibility in the systematic HSE work is vested in the line managers and that each employee is obliged to participate.
- The responsibility for following up the HSE work at UiB is delegated from the University Board to the University Director.
- Line managers are responsible for following up and improving the HSE work. If HSE tasks are delegated, this must be documented
- Employees and students are obliged to show responsibility for own and others safety and must follow UiB’s rules and regulations.
- The safety delegate’s role is to ensure that line managers obtain their HSE responsibility in accordance with The Working Environment Act. Safety delegates do not have responsibility, but shall participate in the systematic HSE work to secure a safe and sound working environment.
The following HSE activities are carried out annually:
- HSE mappings (such as HSE meetings and HSE rounds) and risk assessments.
- Work out/review HSE goals and HSE Action Plan.
- Carry out HSE measures.
- Evaluate the elements of the systemtatic HSE work and report according to line.
HSE mappings and risk assessments
As a minimum, the following HSE mappings shall be carried out annually:
- One HSE round: A round of the individual workplaces to look at premises and equipment. Checklists are a useful tool.
- One HSE meeting: A meeting to discuss perceptions of the working environment. Focusing on the psychosocial working environment and cooperation in the unit.
For units with hazardous working environment due to eg. laboratory work and field work, as well as reorganization, the minimum requirements will not be sufficient. The unit must also conduct and update HSE risk assessments regularly within the values of people, material, operation, reputation and the environment and carry out measures.
Performance appraisal interviews are also a useful supplement to HSE meetings.
Action Plan for HSE
The line manager shall in cooperation with safety delegate work out/review local Action Plan for HSE, based on results from HSE mappings, risk assessments and overarching plan documents.
Prioritised measures for improving the working environment must be incorporated into the local Action Plan. It is important to establish deadlines and to ensure that responsibility for implementing measures is assigned to specific individuals.
The line manager and the safety delegate must ensure that the measures in the HSE action plan will be carried out.
HSE measures that require extra resources (time, money and labour) must be included in the unit’s budget and activity plan. This will provide an overview of the resources required to initiate necessary measures.
Non-conformities, near-accidents and accidents must be reported and followed up according to UiB’s guidelines.
The line manager and the safety delegate shall annually evaluate the elements of the systematic HSE work and report HSE status according to line.
Non-conformities, near-accidents and accidents
Irrespective of the systematic HSE activities, there will be problems and individual matters that must be solved immediately.
At UiB non-conformities, near-accidents and accidents shall to be solved at the lowest possible level in the organisation and accordance with Guideline for reporting non-conformities, near-accidents and accidents.
The employee/student who discovers the deficiency must report to the nearest leader. The safety delegate represents the employee and can on behalf of the employee discuss matters with the line manager.