NVA

Logging into NVA is done with Feide, and everyone with Feide from UiB will be able to log in. It is also possible to log in with ID-porten. To register new publications and projects, and to edit existing ones, you must be affiliated with an institution.

If you see '+ New result' in the top menu when you are logged in, you are affiliated with UiB (or another NVA institution) and can register and edit results.

Please contact us if you experience any issues/problems with access: nva@uib.no

Person data about technical/administrative employees is not automatically transferred to NVA (as it is for academic employees). Technical/administrative employees needs to be activated manually in NVA, to be able to register and edit publications and projects.

All UiB employees with Feide can log into the system and by that automatically create a user, but to be able to register and edit publications and projects, you must be affiliated with an institution. You are affiliated with an institution if you see '+ New result' in the top menu when logged in.

Please contact us for access: nva@uib.no

Sikt's help center for NVA: https://sikt.no/en/tjenester/nasjonalt-vitenarkiv-nva/hjelpeside-nva

There are guides for, among other things, registering a result, registering a project, My page, and connecting ORCID to your profile.

Sikt's answers to Frequently Asked Questions [awaiting translation].

Sikt regularly holds webinars and courses in NVA; see the overview on Sikt's website: https://sikt.no/tjenester/nasjonalt-vitenarkiv-nva/hjelpeside-nva

Also, see recordings from previous webinars: https://sikt.no/tiltak/cris-nva-prosjektet/opptak-fra-webinarer-om-crisnva [in Norwegian only]

Most of the information from Cristin has been transferred to NVA. However, there are certain categories that was not migrated to NVA in the main migration, but Sikt will assess whether any of these categories will be migrated at a later time. Read more about which categories this applies to in Sikt's overview of continued and not continued categories (in Norwegian only).

All content from BORA is transferred. As a general rule, content from Cristin and BORA related to the same result is merged. If you find duplicate entries, or miss anything, please contact us and we will correct it. 

If you have given permission to have your publication available in BORA, but do not want it to be available in NVA, please contact us for withdrawal: nva@uib.no. 

Handle (the permanent link) from an entry in BORA will still function and redirect the user to the entry in NVA. If you have a web address that will not resolve, you can fix it by adding the last digits in the address to the end of the handle:
- bora.uib.no/bora-xmlui/handle/11250/[digits] -> hdl.handle.net/11250/[digits]
- bora.uib.no/bora-xmlui/handle/1956/[digits] -> hdl.handle.net/1956/[digits]

To be eligible for reporting, a publication must be registered in a "academic" category in the Norwegian Research Information Repository (NVA). The academic categories are clearly marked and include academic article, academic review article, academic monograph, academic commentary, and academic chapter. Publications registered in other categories in NVA will not be reported.

The publication must also meet the requirements outlined in the Reporting Instructions. This includes, among other things, that the publication must be an original research publication, have undergone external peer review, and be published in a publication channel (publisher, journal, series/proceedings) that is approved at level 1 or 2.

For UiB to report a publication, UiB must be credited in the publication. This means the authors must list UiB as their affiliation in the publication.

At UiB, there is a specific requirement for journal articles. Academic articles will not be approved for reporting unless a full-text version of the article has been uploaded to NVA. Authors must therefore ensure that a peer-reviewed full-text version of all academic articles is uploaded to NVA.

The Norwegian Register for Scientific Journals, Series and Publishers provides an overview of channels approved at level 1 or 2. The register is maintained in collaboration between the National Publication Committee (NPU) and the Norwegian Directorate for Higher Education and Skills (HK-dir).

You may submit suggestions for new channels to be approved.

The deadline for submitting suggestions for channels for the current year is November 30.

If you have any questions, please contact: publiseringskanaler@hkdir.no

The following principles apply to author affiliations in academic publications:

1. An institution shall be listed as an affiliation in a publication if it has given a necessary or significant contribution to or basis for an author's contribution to the published work.
2. The same author should list the affiliation of other institutions as well if these in each case also meet the requirements of paragraph 1.
3. Employment or supervision of graduate students can be considered a basis for crediting an institution if the requirement of paragraph 1 is met.

To be eligible for reporting, the institution’s name must appear as an affiliation in the publication. This means that the author’s affiliation must at minimum be “University of Bergen.” It is not sufficient to list only a department, center, or research group.

PhD Candidates

For all academic publications that are to be included in a PhD thesis at UiB, UiB must be listed among the author’s affiliations. This requirement also applies to external PhD candidates.

UiB has adopted an instruction requiring archiving and open access to research articles as a basis for reporting. See more information about the instruction and guidance for uploading publications to NVA.

Information and questions about publishing statistics and analyses at UiB

Norwegian Research Information Repository (NVA)

Norwegian Publication Indicator

In addition to the general terms and conditions of use for NVA, the following guidelines apply at UiB for making material available in NVA:

Editorial responsibility

The University Library (UB) has a limited editorial responsibility for content in NVA uploaded by UiB employees and students. Curators at UiB will review all uploaded documents and only make documents available where open access is permitted. Permissions can include consent from the author, license terms, UiB’s rights retention policy, or publisher policies. UB is not responsible for assessing the quality of the work when making it available in NVA. The author must take responsibility for that assessment.

Institutional affiliation

Material made available by UiB in NVA must have been produced by employees, emeriti, PhD candidates, or students while affiliated with UiB and credit UiB on the publication, or be connected to projects led by UiB. Master’s theses and doctoral dissertations must have been submitted at UiB.

Categories

For some categories in NVA, it will not be possible to upload documents. This includes, among others, bachelor theses and media contributions. For a complete overview, see: https://nva.sikt.no/institution/settings/categories (login required).

Removal of documents

Authors may withdraw their publications from NVA at any time, unless open access is a requirement to fulfill obligations to funders, authorities, or the institution. If material in NVA is found to contain serious errors, plagiarism, or violates copyrights, it will be removed from NVA.

As an employee at UiB, you can make your scientific works open access in NVA. Open access ensures that your work becomes more visible and easier to share with others.

See the guide for registering and uploading publications in NVA.

The goal of the University of Bergen is to make scientific publications openly available. For research articles, it is required that a peer-reviewed full-text version is uploaded to NVA (formerly Cristin). Articles uploaded to NVA will be made open access in accordance with UiB’s rights retention policy.

UiB also encourages employees to make other scientific publications, such as books, book chapters and conference papers, open access. Such publications will be made open access if they are published under an open license or if the publisher grants permission. If you have obtained permission for open access in the publishing agreement or in communication with the publisher, it is recommended to upload documentation of this along with the publication in NVA.

For scientific works published open access with an open license, the final published version (VOR) can be uploaded to NVA. For works not published open access, the author accepted manuscript (AAM) must be uploaded. Authors retain all rights to unpublished scientific works at UiB. Before uploading unpublished works to NVA, you must obtain consent for open access from any co-authors.

The University of Bergen encourage all master students to make their thesis available in NVA.

You can agree to publish your thesis in NVA when you submit it for assessment. If the thesis is approved, it will be transferred to NVA after examination.

You can also choose to make your thesis available at a later stage by sending a signed licence agreement to nva@uib.no

You can withdraw the thesis from NVA by contacting nva@uib.no

Why make your thesis available in NVA?

• Master’s theses are an important contribution to Norwegian research.
• Students, researchers and others can benefit from reading your thesis. In NVA, you can share your thesis to others efficiently.
• NVA is indexed by Google, Google Scholar, library databases, and other search engines. Your thesis becomes searchable and accessible worldwide.
• You can refer to your thesis when applying for jobs.
• NVA is a non-commercial system that ensures long time archiving. Your thesis will always be available through a stable link.
• You help the University of Bergen to collect and make its research output visible online.

The University Library no longer receives printed versions of theses, so NVA is the only place where your thesis will be available to read, download and copy.

Who owns copyright?

You have copyright to your master’s thesis, and decide whether to make it available in NVA. If an external funder has financed the thesis, the thesis must be made available in accordance with the funder’s guidelines. 

If you are considering publishing based on your thesis, you can choose postponed availability upon submission. Information about the thesis will be available in NVA, but the file will be closed for 1-5 years (depending on how long you choose to postpone). This gives you time to publish based on your thesis, while the thesis will automatically become available in NVA after the chosen period. This is also the alternative you choose if your thesis is part of an ongoing research project and cannot be made available immediately. 

Material in NVA is protected by copyright law. Master’s theses are made available under terms that grants rights to read and to download and copy for private use only. The author retains copyright. UiB receives a non-exclusive right to make the thesis available.

If you wish to use a Creative Commons-license, you can contact nva@uib.no. By choosing an open license, you give users extended re-use rights.

When re-using others’ material, you must ask the creator of the work/rightsholder for permission. This applies, for example, to the use of images, illustrations, and graphs in your thesis. You do not need permission for works available under an open license.

Read more about your rights and reuse of other’s work under Copyright to own scientific work.

When submitting your thesis in Avhandlingsportalen you must decide whether to make it available in NVA. It is also possible to choose postponed access, meaning that information about the thesis will be available immediately, while the file is closed for a chosen period.

If you said no to NVA in Avhandlingsportalen and wish to make your thesis available later, send a signed licence agreement to nva@uib.no.

Curators at UiB check copyrights to articles before the dissertation is published. Unpublished articles are by default not made available unless you specifically request this.

 Why make your thesis available in NVA?

• Researchers, students and others can benefit from reading your thesis. In NVA, you share your research to others efficiently.
• NVA is indexed by Google, Google Scholar, library databases, and other search engines. The dissertation becomes searchable and accessible worldwide.
• NVA is a non-commercial system that ensures long time archiving. Your thesis will always be available through a stable link.
• The dissertation will be displayed on your researcher profile in NVA and on UiB’s (or other institutions’) staff pages.
• You help the University of Bergen to collect and make its research output visible online.

Who owns copyright?

You initially hold the rights to your thesis and can decide whether you want to make it available in NVA. If the whole or parts of the thesis have been published, some rights may have been transferred to publishers. This can affect if and how the thesis can be made available.

Material in NVA is protected by copyright law. PhD theses are made available under terms that grants rights to read and to download and copy for private use only. The author retains copyright. UiB receives a non-exclusive right to make the thesis available.

If you wish to use a Creative Commons-licence instead, you can choose this upon submission. By selecting an open license, you grant users extended reuse rights.

When re-using others’ material, you must ask the creator of the work/rightsholder for permission. This applies, for example, to the use of images, illustrations, and graphs in your thesis. You do not need permission for works available under an open license.

Read more about your rights and reuse of other’s work under Copyright to own scientific work.

Article-based PhD theses

The publisher usually owns copyright to published articles. The exception is articles published open access under an open license. In such cases, the author generally retains copyright and grants others extended reuse rights. Since December 2022, UiB has introduced a rights retention policy that ensures authors can make their accepted manuscripts of published articles openly available. If you keep your peer-reviewed author version of the article, it is more likely that you can make all articles in the thesis available in NVA.

If you wish to make an unpublished manuscript available as part of the thesis, you must obtain permission from co-authors. You do not need permission for articles available under an open license.

Articles in the thesis will be listed with references and links to the full-text version at the journal homepage (see example from NVA).

Read more about clearing copyright and versions of articles. Contact us at nva@uib.no if you have any questions.

Monographs

If your PhD thesis is published or you are planning to publish it with a commercial book publisher, it is a possibility that the publisher will not allow the thesis to be openly available in NVA. This varies between publishers and often depends on how much the thesis is revised in the publishing process.

We recommend that you contact the publisher to inquire about their policies for making the thesis available online. It is often possible to make the PhD thesis available later, especially if the book goes out of print. Many book publishers return copyrights to the author after a few years if the author asks for this.

Read more about clearing copyright.