Privacy at the university library
Information about the privacy policies for the library's systems.
Main content
For you to be able to borrow from one of our libraries, we need to keep some personal information in our library system Alma, a system provided by ExLibris. We register your name, birth date, address, telephone number and e-mail address. We do this in order to be able to get in touch with you when needed, for example to send you pick-up messages or reminders about loans that are due. We also register the UiB ID (Feide-ID) for students and employees, so that they are able to log into the discovery system (Oria) and the reading list system (Leganto), and be recognized as UiB affiliated.
Registration and deletion of user accounts in Alma
UiB student/employee
Once you have accepted a student place at UiB, your personal information is transferred from the Felles Studentregister (FS) to the library system Alma. This means that you now are registered in our system, and can log into Oria, request and borrow literature.
Personal information for employees is automatically transferred from the personnel system to Alma.
The student/employee card or the student ID app work as you library card.
When you stop being a student at UiB, your account is deleted (a month after your UiB account is deactivated). All your personal information will then be deleted from the library's systems. If you have loans that have not been returned or claims, the information will be deleted when everything has been delivered or paid. If you still want to borrow books from UiB, we'll create a new user account for you.
We also regularly delete accounts belonging to UiB employees that are no longer employed.
External user
Anyone with a valid ID can become a borrower at the University of Bergen library. A national library card or student card from another institution can be used as a library card. Please contact one of our libraries to be registered.
If you no longer wish to have a library account at UiB, we can delete your library card and personal information from our system. The condition is that everything has been returned and any claims have been paid. The account is deleted without further notice if there has not been any activity for three years.
Loan history
When a book is on loan, the name of the borrower is registered in our system. When the book is returned, this information is automatically deleted. We do not store your loan history.
Privacy statements
University of Bergen
Here you'll find detailed information about how UiB handles personal data.
Bergen Open Research Archive (BORA)
Bergen Open Access Publishing (BOAP)
This statement explains how the University of Bergen Library collects and processes personal data in Bergen Open Access Publishing. The purpose of the privacy policy is to provide information about UB's processing of personal data.
About BOAP
BOAP is a publishing service hosted by the University of Bergen Library. BOAP offers researchers and research groups at the University of Bergen a free service for digital, open access publishing of journals and series.
The lawful basis and purpose of processing personal data
The journals and series hosted by BOAP collect, process, store and publish articles. Personal data is collected to make these operations possible. This includes information to enable the editorial process, information to readers on authorship, information about members of the editorial board and collecting aggregated data on readers for statistical purposes. The basis for processing personal data is user consent.
Processed data
The Open Journal Systems and Open Monograph Press software used in the service, processes personal data in several ways. Personal data in the service includes a) User registration data, b) Contributor metadata information, and c) General visitor information.
a) User data
The following personal information are mandatory and stored when users register:
- First name
- Last name
- Affiliation
- Country
- Email address
- Username
- Password
By editing the user profile, registered users can also provide:
- Middle name
- Salutation
- Website
- Phone number
- ORCID iD
- Academic interests
- Bio statement
- Postal address
- Signature
- Profile image
b) Contributor Metadata Information
When submitting a manuscript with several contributors, the corresponding author will register the contributors. In general, the contributors are co-authors.
The following personal information on contributors are mandatory and are stored:
- First name
- Last name
- E-mail address
- Country
In addition, it is possible to register:
- Middle name
- Website
- ORCID iD
- Affiliation
- Bio statement
c) General visitor information
The service collects general visitor information for statistical purposes. The service also uses Google Analytics to collect statistics.
Exchange with third parties
Contributor data for published manuscripts is transferred on a regular basis to other services designed to index and disseminate scientific publications. Contributor data for published manuscripts is also openly available for harvesting through an OAI-PMH service. Examples of services used are DOAJ and Crossref. Indexing services used by the journals may vary. The publications will also by default be openly available for all to access and read. Of personal information, author names, affiliation and biographical information of the authors, information on editors and editorial boards and sometimes information on peer reviewers are shared.
Security measures
Login and authentication
System users and participants in editorial processes need to log in to BOAP. Users are authenticated as local users.
Securing the information
All data traffic in and out of BOAP is encrypted over HTTPS. Administrator user information is stored in a closed database internally in the application.
Søk og Skriv
Denne personvernerklæringen beskriver hvordan UiB samler inn og bruker personopplysninger i Søk & Skriv. Formålet med erklæringen er å informere deg om hvilke personopplysninger som blir behandlet og hvordan de blir behandlet.
Om Søk & Skriv
Søk & Skriv, https://sokogskriv.no, er laget for alle studenter som ønsker å lære mer om informasjonssøk og akademisk skriving, uavhengig av studiested og -emne.
Formålet med behandlingen
Søk & Skriv ber kun om persondata hvis du henvender deg til redaksjonen via vårt kontaktskjema. Disse persondata blir da innhentet og lagra inntil eposten slettes i redaksjonen:
- Navn
- E-postadresse
Ingen sensitive personopplysninger blir samlet eller lagret.
Besøksstatistikk
Ulike handlinger (søk, oppslag osv.) blir sammenstilt og registrert for å kunne benyttes til statistikk. Dette blir gjort på en slik måte at ingen data kan spores tilbake til hver enkelt bruker. Statistikken blir lagra i inntil 36 måneder.
Sikkerhetstiltak
All datatrafikk i Søk & Skriv bruker kryptering over HTTPS.