Administration at GEO

GEO has designated staff who will help you if you need to order food or other products to be financed by UiB funding or project funding administered by UiB.

• Mareile Andersson (Supplies, flowers, refreshments)
• Trine Lise Stjernholm (Dept. arrangements, Operational, Drift, Access etc)
• Ole Meyer (electronic, field equipment)
• Stig Monsen (field/cruise)
• Leo Zijerveld (ITprogram, lisenses)
• Øyvind Natvik (data- equipment,-supplies)
• Hildegunn Almelid (Lab. equipment)
• Lars Evje (Lab. equipment)
• Eivind Støren (Lab. equipment)
• Anna Kieu-Diem Tran (parental leave) (Lab. equipment Farlab)
• Stig Vågenes (NORMAR Drift og Marineholmen Drift)
• Ole Tumyr (Large equipment)

Other questins regarding ordering and payment - see FAQ here.

See the procedure for purchasing here or the correct value added tax (VAT) here.

You can book all rooms yourself, GEO rooms in outlook, Kvart-Sitten and Steinbiten from one of us in the administration

• Karen Tellefsen (schedules and teaching-related)
• Synne Skaara - vikar for Anders Kulseng (Booking bachelor og ph.d. related)
• Emilie Randeberg (booking master related)
• Anne Stensland (Meetings/seminars)
• Mareile Andersson (evening events, meetins)
• Trine Lise Stjernholm (evening events/seminars)

Rooms available

Distance education / Video conference room Realfagbygget Outlook procedure

1. New meetng
2. Location - here you will find rooms...far right - scroll right down to Video Room RF Remote Sub
3. Fill in date etc
   Voila!

Policy:
The department policy is that all employees book their own travels. You can do this by going to the Berg-Hansen website (www.berg-hansen.no), Log on via Feide, set up a profile, and book your trip. If you use your own credit card you should get your travel claims reimbursement before repayment is due. You can also call Berg-Hansen  they will help your guests as well. Online support phone (+47 220) 08050 or email: bestilling@berg-hansen.no

Travel? Here is a link for tips/info if you're hosting something: https://www.uib.no/foransatte/45383/arrangementsst%C3%B8tte 
Recommends using online-booking via Feide to Berg-Hansen when ordering hotels and travel.

But if you want to do this yourself, we deal with these chains:Nordic Choice Hotels, Scandic Hotels, Thon Hotels, Rezidor, First Hotels og Best Western Hotel & Resort - To døtre studio apartments (Bergen) - To døtre studio apartments (Bergen)

Travel Agency, Flights and Car rental

Synne (Anders):

• Ph.d. programme - information, reception, follow-up og disputation
• Exchange and mobility
• The Research Education Committee - Secretary
• Exam

Emilie:

• The Master's programme - Recruitment, information, admission, reception, guidance/counselling, submssion, completion
• Course administration
• The programme committee - secretary
• Web Editor for education and studies

Karen:

• Exam
• BSc-programme – recruitment, information, reception, guidance/counselling
• complaint cases (exams)
• Course schedules
• Course evalutaions
• Web Editor for education and studies

Linling:

1) Collection and dissemination of information on national and international funding opportunities.
2) Project proposal support: writing, budgeting, contract establishment.
3) Project reports and evaluations of  scientific activities in which the department is involved.
4) Monitoring and analysis of project results and evaluation of research strategies

Prosjektsøknadssøtte

Bookings, invoices, travel bills, schedules etc.

There are two operating economists at the section who will work for the Department of Geosciences. Alexander will process all orders and invoices. Eli processes time sheets, fees, refunds, travel expenses etc. The business economists also provide guidance and answer questions related to keeping travel invoices, time sheets, problems with incoming invoices, etc.

Business economist:

Purchasing and invoice processing: Alexsander Bruknapp, telephone: 555 83130, Alexander.Bruknapp@uib.no

Specialist salary (certificates of time sheets, fees, reimbursements, travel expenses, etc.): Eli Vikdal, Telephone: 5558, Eli.Vikdal@uib.no

Orders are made via the department's regular customers: https://www.uib.no/geo/54412/administrasjon#bestillere-

• Orders must, as a general rule, go via the electronic ordering system Unit4, which is handled by our specialist requesters.
• When ordering, you must state full posting (where the order is to be paid) Remember new posting in 2021.

Travel invoices, time sheets and refunds are submitted via the Self-Service Portal.

For questions and needs for guidance in keeping timesheets, travel expenses and refunds, contact Eli Vikdal Eli.Vikdal@uib.no.

Prosjektøkonomi:

Kjersti Sagosen,  telefon: 55583497, Kjersti.Sagosen@uib.no (primary contact for research groups: Geochemistry and geobiology and Quaternary geology and Paleo climate)

Linda Emdal, telefon: 55588751, Linda.Emdal@uib.no (primary contact for research groups: Geophysics and Geodynamic and Basin reservoar studies)

Anna Gradomska, telefon: 55582935, Anna.Gradomska@uib.no

Kjersti Sagosen, Kjersti Sagosen, telefon:  55583497 is responsible for the overall economy at the Department of Earth Sciences and will work closely with the department management.

Hanne Littleskare Hammer has personell responsibility for the project economists (Deputy Linda Emdal). Tine Charlotte Overå has personell responsibility for the business economists.

The finance department wants to work closeley with us and they ask us to contact and visit their offices in the first floor.

Financial and procurement support

Economy related questions can be sent on e-mail

GEO web pages HSE

Ole Tumyr is HSE Coordinator

Siv Hjorth Dundas is the safety representative

Leo Zijerveld is deputy for safety representative

Haflidi Haflidason is the Radiation Protection Coordinator

X is responsible for waste disposal of hazardous waste

Hildegunn Almedlid is responsible for EcoOnline Chemical Register and Exposure Register Ecoonline 

• Mareile: mail/packages, TNT, telephone, reception, procurement of supplies, roombooking kveldsarrangement, kaffemaskin, vannmaskin, service kopimaskin

• Trine Lise: Earth Science, area- and information officer, Purchase of furnitures aso., Webeditor for Geo, HR - HSE -consultant, Reception newly employed, registrer business travels/sick leave into Paga, Geo events, info Geoviten

• Maria: HR - Recruitment, personell matters Employee Pages

What - Who - How?

Welcome to Geo

To get access to our labs follow our procedures;

Employees at Geo; please contact technical laboratory responsible for HSE training on current lab

Masterstudenter; Contact your supervisor if it is necessary to have access to the lab, then contact technical laboratory responsible for HSE training, the supervisor must sign the form, return the form to technical lab responsible to take copies of the forms and deliver the original to Trine Lise (shelf)

Technical team leader: Ole Tumyr

Book time at our labs at Geo: Any use of laboratories and instruments will be registered in the new ordering system.

Booking to our instruments here.

Wiki before booking here.

Laboratory Facilities

Absence - (Travel, Meetings, Conferences, Fields, Cruises, Sickness, Leave and Vacation)