Administration at GEO

GEO has designated staff who will help you if you need to order food or other products to be financed by UiB funding or project funding administered by UiB.

• Mareile Andersson (Supplies, flowers, refreshments)
• Trine Lise Stjernholm (Dept. arrangements, Operational, Drift, Access etc)
• Ole Meyer (electronic, field equipment)
• Stig Monsen (field/cruise)
• Leo Zijerveld (ITprogram, lisenses)
• Øyvind Natvik (data- equipment,-supplies)
• Hildegunn Almelid (Lab. equipment)
• Lars Evje (Lab. equipment)
• Jan Magne Cederstrøm (Lab. equipment)
• Anna Kieu-Diem Tran (parental leave) (Lab. equipment Farlab)
• Ole Tumyr (Large equipment)

Other questins regarding ordering and payment - see FAQ here.

See the procedure for purchasing here or the correct value added tax (VAT) here.

You can book all rooms yourself, GEO rooms in outlook, Kvart-Sitten and Steinbiten from one of us in the administration

• Karen Tellefsen (schedules and teaching-related)
• Anders Kulseng (Booking bachelor og ph.d. related)
• Emilie Randeberg (booking master related)
• Thomas Hagen Thuesen (Meetings/seminars)
• Mareile Andersson (evening events, meetins)
• Trine Lise Stjernholm (evening events/seminars)

Rooms available

Distance education / Video conference room Realfagbygget Outlook procedure

1. New meetng
2. Location - here you will find rooms...far right - scroll right down to Video Room RF Remote Sub
3. Fill in date etc
   Voila!

Policy:
The department policy is that all employees book their own travels. You can do this by going to the Berg-Hansen website (www.berg-hansen.no), Log on via Feide, set up a profile, and book your trip. If you use your own credit card you should get your travel claims reimbursement before repayment is due. You can also call Berg-Hansen  they will help your guests as well. Online support phone (+47 220) 08050 or email: bestilling@berg-hansen.no

Travel? Here is a link for tips/info if you're hosting something: https://www.uib.no/foransatte/45383/arrangementsst%C3%B8tte 
Recommends using online-booking via Feide to Berg-Hansen when ordering hotels and travel.

But if you want to do this yourself, we deal with these chains:Nordic Choice Hotels, Scandic Hotels, Thon Hotels, Rezidor, First Hotels og Best Western Hotel & Resort - To døtre studio apartments (Bergen) - To døtre studio apartments (Bergen)

Travel Agency, Flights and Car rental

Anders:

• Ph.d. programme - information, reception, follow-up og disputation
• Exchange and mobility
• The Research Education Committee - Secretary
• Exam

Emilie:

• The Master's programme - Recruitment, information, admission, reception, guidance/counselling, submssion, completion
• Course administration
• The programme committee - secretary
• Web Editor for education and studies

Karen:

• Exam
• BSc-programme – recruitment, information, reception, guidance/counselling
• complaint cases (exams)
• Course schedules
• Course evalutaions
• Web Editor for education and studies

Linling:

1) Collection and dissemination of information on national and international funding opportunities.
2) Project proposal support: writing, budgeting, contract establishment.
3) Project reports and evaluations of  scientific activities in which the department is involved.
4) Monitoring and analysis of project results and evaluation of research strategies

Prosjektsøknadssøtte

Bookings, invoices, travel bills, schedules etc.

There are two operating economists at the section who will work for the Department of Geosciences. Alexander Brubakk will process all orders and invoices. Eli Vikdal processes time sheets, fees, refunds, travel expenses etc. The business economists also provide guidance and answer questions related to keeping travel invoices, time sheets, problems with incoming invoices, etc.

Business economist:

Purchasing and invoice processing: Alexander Bruknapp, telephone: 555 83130, Alexander.Bruknapp@uib.no

Specialist salary (certificates of time sheets, fees, reimbursements, travel expenses, etc.): Eli Vikdal, Telephone: 5558, Eli.Vikdal@uib.no

Orders are made via the department's regular customers: https://www.uib.no/geo/54412/administrasjon#bestillere-

• Orders must, as a general rule, go via the electronic ordering system Unit4, which is handled by our specialist requesters.
• When ordering, you must state full posting (where the order is to be paid) Remember new posting in 2021.

Travel invoices, time sheets and refunds are submitted via the Self-Service Portal.

For questions and needs for guidance in keeping timesheets, travel expenses and refunds, contact Eli Vikdal, Eli.Vikdal@uib.no.

Prosjektøkonomi:

Olav Furset,  telefon: 55583113 / 943 73 163, olav.furset@uib.no (primary contact for research groups: Geochemistry and geobiology and Quaternary geology and Paleo climate)

Anna Gradomska, telefon: 55582935, Anna.Gradomska@uib.no (primary contact for research groups: Geophysics and Geodynamic and Basin reservoar studies). Anna is the economist for most of the project 

Isabelle Lyntun, telefon: 55583165, Isabelle.Lyntun@uib.no (primærkontakt for Forskergruppene: Geodynamikk & Bassengstudier og Geofysikk)

Henrik Tangen Karlsen, telefon: 55584523, Henrik. Karlsen@uib.no  (some prosject in Quaternary geology and Paleo climate)

Heidi Lappegård, teolefon 55583497, Heidi.Lappegard@uib.no, for or SFU, iEarth

Overall economy at the Department of Earth Sciences:

Trine Gravdal Lie is section Leader

Kjersti Sagosen, telefon:  55583497, Kjersti.Sagosen@uib.no,  is Controller (MI og GEO) and will work closely with the department management.

Rigmor Geithus is leader for overall economy

Hanne Littleskare Hammer has personell responsibility for the project economists.

Tine Charlotte Overå has personell responsibility for the business economists.

The finance department wants to work closeley with us and they ask us to contact and visit their offices in the first floor.

Finance-related questions can also be sent to UiB help:

Fagspe's salary (timesheets, fees, reimbursements, travel bills):

Other economics-related questions

Info from Mat Nat

GEO web pages HSE

Ole Tumyr is HSE Coordinator

Siv Hjorth Dundas is the safety representative

Leo Zijerveld is deputy for safety representative

Haflidi Haflidason is the Radiation Protection Coordinator

Andreas Lambach Viken is responsible for waste disposal of hazardous waste

Hildegunn Almedlid is responsible for EcoOnline Chemical Register and Exposure Register Ecoonline 

• Mareile: reception services, (mail/packages, telephone, procurement of supplies, roombooking evening events, Coffee machine, copy machine)

• Trine Lise: Webeditor for GEO News letter, HR - On boarding, area- and information officer, Responsible for reception duties, CIM fieldwork/cruises

• Vivian: HR - Recruitment, personell matters 

Welcome to Geo

To get access to our labs follow our procedures;

Employees at Geo; please contact technical laboratory responsible for HSE training on current lab

Masterstudenter; Contact your supervisor if it is necessary to have access to the lab, then contact technical laboratory responsible for HSE training, the supervisor must sign the form, return the form to technical lab responsible to take copies of the forms and deliver the original to Trine Lise (shelf)

Technical team leader: Ole Tumyr

Book time at our labs at Geo: Any use of laboratories and instruments will be registered in the new ordering system.

Booking to our instruments here.

Wiki before booking here.

Laboratory Facilities

Absence - (Travel, Meetings, Conferences, Fields, Cruises, Sickness, Leave and Vacation)