Department of Earth Science
Internal guidelines GEO

For employees at GEO

Useful shortcuts for employees at Geo

Main content

The Self-service portal is new now in 2021 - you can find more info about the service here.

GEO Nyheter

GEO Nyheter - internal newsletter for employees at GEO (replaced "Geoviten" 1.1.2022) sent out on Fridays, the editions are archived in TEAMS - You can find them under the team: All employees at GEO under "General" and "Files"


You are welcome to send an e-mail to post@geo.uib.no  with your new
•    media and outreach activity. If possible, send a direct link to the article or program (or pdf file, mp3 file or the like). 
•    publication – including some words to presentation 
•    pictures, and info from conferences, fieldwork / tour to the next geoviten 

Meetings etc. can also be included in the department’s web calendar. https://www.uib.no/geo/kalender   (send info to post@geo.uib.no)

HR - Welcome to GEO

Guests - procedure before they arrive

At GEO we get many guests and we are happy! Of course, in order for the guest stay to be as rewarding as possible, each guest must have a contact person, and therefore a checklist has been prepared for you as contact person so that you know what needs to be arranged by practical things before and after the guest has arrived. Fill out the checklist, sign and send the list to the administration post@geo.uib.no as soon as you have all the necessary information so that the administration can make the preparations needed. This is also about regarding distribution of office space, HSE, insurance (see group listed under bullet point 2) etc.
WHO does this apply?

  • ALL visitors who should be more than 3 days MUST be registered (ie this applies to eg PhD candidates who are employed elsewhere but are here for a long time)
  • Anyone who has worked at GEO and where the contract expires (for example, has completed the grant for PhD / post doc or is midway between contracts) must apply to keep office / IT account / keys etc., and MUST be registered as guests

Please: Filll in the form

Guesthousing rental - for more info and electronic application form, take a look here.

Field works, cruises and group travels - Important! These must be reported well in advance of departure!

All field works, cruises and group travels have to be reported by academic leader/travel leader. Please, follow the procedure underneath. 

This includes all field works, cruises, all field and cruise courses, all academic trips including students and all other academic trips with five or more participants.

  • Academic leader/travel leader (project leader/supervisor/field leader/cruise leader/emneansvarlig*/masterstudents that travel alone*):
    • reports field work, cruise and group travel via this form: Field, cruise and group travel, well in advance of departure
    • prepares a risk assessment of fieldwork / cruise / travel that is uploaded to the form (read more about this below)
    • fills in the checklist for academic leader and upload this by the form (found in TEAMS "For employees at GEO")
    • for all field- and cruise courses (emner), and other travels with students the leader has to go through the risk assesment with the Head of administration well in advance of depature. 

* Master students traveling alone are academic leader them self.


Risk assessment and guidelines at GEO


Absence - travels, field/cruises, home office, meetings, seminars, conferences, courses, sickness and leaves

Academic full-day absence (as travels*, field/cruise, professional meeting, seminars, conferences, courses, home office and time off)

  • Submitted via GEO's absence form
  • A business travels registered in advance is considered an approved business trip (a travel permit is then granted).
  • Travel/field work that is not registered is not approved and this can have consequences for adverse events during travel/field work (insurance settlement, assistance, etc.) Remember to have your travel approved by your supervisor / project manager or group leader before you leave and clarify where the travel costs are to be covered.
  • Field works and cruises, all field and cruise courses, all trips and fieldwork with students and all other trips with five or more participants - must also be reported by the supervisor/project manager via this form Fields, cruises and group travel, well in advance of departure! Read more under own heading above.


  • Report as soon as possible the first day of sickness to the adminitration (post@geo.uib.no/phone 55583600) and to the nearest manager (supervisor for fellows/postdoctoral fellow and group leader for permanent staff)
  • In addition, self-notification must be registered in the Self-service portal when one is back at work.
  • Sickness notification from a doctor normally comes electronically to UiB (must still be delivered in paper during hospital stays). Sick leave from a doctor must be obtained for sick leave over 8  consecutive days and otherwise if necessary.
  • New employees cannot use selv-report for the first two months they have been appointed and must then have sick leave from a doctor.

Time off

  • Technical/administrative staff have an agreement on flexible working hours and can then also offset any accumulated additional time. Working hours and off hours register in My Time in the Self-service portal. Dismantling of any accumulated additional time shall be planned and agreed with the nearest supervisor
  • When time off give Full-day absence, please submit this also via GEO's absence form


  • All emplyees are entitled to vacation and are obliged to terminate their earned holiday. Holidays are arranged with the nearest supervisor/group leader and planned and approved in advance of the holiday in the HR portal. More information about holidays in your employee handbook on UiB's staff pages.

Leave of absence

  • Permissions  (parental leave, welfare leave etc) are applied through the Self-service portal. Contact the HR consultant for the department for more information.

* More information about travel and travel insurance can be found in your employee handbook on UiBs staff pages:Travel
Travel Settlement for the trip: After the trip is completed, travel expenses are submitted via the Self-service portal. Permanent and temporary staff at UiB can aply for the EuroCard credit card for travel expenses. When you use the credit card from EuroCard, travel insurance is included in the card. Read more about the insurance terms.

Who does what in the administrasjonen

Room / Teaching room UiB - booking

GEO meetingroom - booking

Møterom ved GEO bestilles via Outlook kalender (Petrografikurssalen, Aud. 5 og Pal.Strat. Kurssalen er via UiB booking):

1Kvartsitten (room nr 3G10e-3153A)w/projector, pc and sound (which must be booked through the administration)
2iEarthrommet (rom 3D17d-3130)w/digital tablet/computer, incl webcam and mic/speaker (booked via outlook calendar, approval iEarth/Thea before awarded)
3Geomorfologirommet (3F14a-3145)w/projector, webcam and sound, computer must be brought (booked via outlook calendar)
4Kontinentalsokkelrommet (2G16c-2134)w/projector, pc (booked via outlook calendar)
5EPOS møterom (2F18d-2130)w/large screen, pc, webcam and mic/speaker (use agreed with EPOS)
6Head of Department's meeting room (3A14d-3117)w/digital board computer form incl webcam, sound/speaker, (must be clarified with Ingunn in advance)
7Steinbiten (2A14f-2112)w/projector and screen, (booked outside lunch time in outlook calendar)
8VideokonferanseromUIB booking(Outside GEO's areas)

 Ordered via outlook calendar as follows:

  1. New meeting
  2. Location - here you will find Rom... far right - scroll all the way down to GEO - xxx
  3. Fill in the date etc
  4. Voíla!

Where do I find the room (see mazemap)

Booking of department cars

Guidelines for the use of department cars (Norwegian)

GEO - Ford Transit

GEO - Toyota

Ordered via outlook calendar as follows:

  1. New meeting
  2. Location - here you will find Rom... far right - scroll all the way down to GEO - xxx
  3. Fill in the date etc
  4. Voíla!

Lending of digital equipment for teaching /meetings

Mobile Webcam with microphone and speaker for Zoom/TEAMS meetings and other equipment can be borrowed from the administration. (Book via outlook first - see list below for equipment)

GEO - Høytalertelefon 1 - 4booked via outlook calendar
GEO - Konferanse kamera 1-2booked via outlook calendar
GEO - Laptop 1-2booked via outlook calendar
GEO - Prosjektør 1-2booked via outlook calendar
GEO - Trådløs mikrofon 1-5booked via outlook calendar
GEO - Videokamerabooked via outlook calendar
GEO - Kontor (Office) at Folgefonnsenteretbooked via outlook calendar

Ordered via outlook calendar as follows:

  1. New meeting
  2. Location - here you will find Rom... far right - scroll all the way down to GEO - xxx
  3. Fill in the date etc
  4. Voíla!

Orders / supplies

All orders, including costs related to meetings, posters, printing, language washing and books must be done in UiB ordering system.  Procurement.

Procedure on how to order journeys of education/teaching, accommodation for opponents that has to be paid via e-invoice.

  1. Request a written offer for desired journey/accommodation (dates, times, price) from the supplier Berg-Hansen (ex. (phone +47 220) 08050 or send an e-mail to bestilling@berg-hansen.no /  hotel/flight/boat/bus). 
  2. Suppliers may request a PM number. Please inform them that this will be provided through our ordering system. More information about PM number here. 
  3. Once you have received an offer per email that matches your needs, the offer and charging information are sent to one of our booking responsible. 
  4. The booking responsible carries through the booking process in accordance with the received offer. He/she will also send you the confirmation when the booking is confirmed

Booking of personal business travels see UiBs procedures here.


GEO has the following regular "orders" to be used for all orders at GEO:

  • Mareile Andersson (Supplies, Flowers, conference meals, Disputas)
  • Trine Lise Stjernholm (Inst. Arrangement, Furniture, Operation, Access, etc.)
  • Ole Meyer (electronics, field equipment)
  • Stig Monsen (field / tour)
  • Leo Zijerveld (programs, licenses)
  • Øyvind Natvik (data equipment, supplies)
  • Anna Kieu-Diem Tran (Lab equipment Farlab)
  • Hildegunn Almelid (Lab equipment)
  • Lars Evje (lab equipment)
  • x (Lab equipment)
  • Stig Vågenes (NORMAR Drift and Marineholmen Drift)
  • Franck Andersen (EPOS)
  • Ole Tumyr (Larger equipment)

Other questions regarding order and payment - see FAQ here.

Receipt of packages/goods 

Receips of packages/goods at the department of Earth Science:

  1. Upon delivery, it must be signed before the package is received
  2. The packages are locked in the supplies room and put in their own shelf there, by the person receiving the package
  3. Receipt1 is informed of the arriving packet by the person signing the receipt
  4. Recipient picks up the package in the supplies room
  5. The consignee notifies the orderer that the package/item has arrived2
  6. The booking responsible register the item received in the ordering system

1) The recipient is the one to have the package. The packages are usually marked with the name of the person who will have the order or the orderer who ordered the item. If there is no name for the recetion, one with access to the ordering system can check who has ordered the item by entering the PM number there.
2) In cases where the recipient is not the person who completes the order, the orderer must be notified that the goods have been received so that they can register goods receipt in the ordering system.

Event support

Event support for courses and conferences : https://www.uib.no/foransatte/45383/arrangementsst%C3%B8tte

Look for suppliers  etc i Agreement Portal

Access to our labs

To access our labs, the following procedures apply;

Geo employees; Contact the technical laboratory responsible for HSE training at the current lab

Master students; Contact your supervisor if it is relevant to have access to the lab, then contact the technical lab manager for HSE training in the lab, the supervisor must sign the form, the form is returned to the technical lab responsible who scans the form and sends it to Trine Lise, the original is stored in the lab or at the lab responsible office.

Technical group leader: Ole Tumyr

LaboratoriumTechn. Lab.responsible
TIMS-Clean LabYuval Ronen
BiogeochemistryHildegunn Almelid
Uranium LabJenny Maccali
ICP-MSSiv Hjorth Dundas
Chrushing roomLubna Al-Saadi
Core ScannerEivind Støren
Earth Lab chronologyEivind Støren
Thin Section LabAndreas Lambach-Viken
Heavy LiquidLubna Al-Saadi
Sediment LabEivind Støren
Kosmo LabLars Evje
Raman LabLeif-Erik Rydland Pedersen
X-rayOle Tumyr
Paleomag. LabOle Tumyr
Isotop OpptakslabDesiree Roerdink
Farlab Pål-Tore Mørkved
Earth-lab CT-labEivind Støren
Geomicrobiology LabIda Marie Gabrielsen ends March 2021
ElektronmikrosondeIrene Heggstad


Booking of labs at Geo: All bruk av laboratorier og instrumenter skal registreres i det nye
bestillersystemet. Bestillinger gjøres her.

Wiki før bestilling her.

Laboratory Facilities


Common Service centre (Nygårdsgaten 5, 2nd floor)

Self-Service Portal - Travel bills, vacation, leave,  and apply for permissons etc, access to personal information etc.

Profil på UiB web - update your own profile

Lag din egen UiB blogg make your own blog

Skrive ut til printer/kopimaskin: \\print\pullprintricoh

Intranett ved UiB

IT-UiB self-Service Portal

Lokale IT-tjenester

UiBhelp Register a problem/questions/self-help

Lydia - Innmelding av drift- og transportoppgaver til EiA

SEBRA - email, password etc


Wireless network (from personal laptop – up to three days)

UiB-guest trådløst nett for gjester

VPN (to connect your own computer to a (PullPrint) printer or UiB home share folder)

Internal phonecatalog

Telefonkatalogen / gule side

Telefonkatalogen bedrift

Links to shorcuts - Other links

PagaWeb - PERSONALPORTALEN - Innsending av reiseregninger, ferie-, fravær-,  og permisjonssøknad og tilgang til egne personalopplysninger

Hvem gjør hva i GEO administrasjonen?


Profil på UiB web - Ansatte oppdaterer selv egen profil på web

På Høyden Nettavis for UiB

Hubro UiBs forskningsmagasin

Univisjon Produksjon av populærvitenskapelige fjernsynsprogram i Norge


Campusbussen på Facebook

Mi Side på Studentportalen

Personal- og organisasjonsavdelingen

Jobs at UiB


Commet consular services

INN Bergen

UiB's Velferdshytter

Utleie av gjesteboliger

Velferdstilbud for ansatte ved UiB


Diverse skjemaer UiB

Professor II / associate professor II