For employees at GEO
Useful shortcuts for employees at Geo
Main content
The Self-service portal is new now in 2021 - you can find more info about the service here.
GEO Nyheter
GEO Nyheter - internal newsletter for employees at GEO (replaced "Geoviten" 1.1.2022) sent out on Fridays, the editions are archived in TEAMS - You can find them under the team: All employees at GEO under "General" and "Files"
MAKE YOUR ACTIVITY COUNT!
You are welcome to send an e-mail to post@geo.uib.no with your new
• media and outreach activity. If possible, send a direct link to the article or program (or pdf file, mp3 file or the like).
• publication – including some words to presentation
• pictures, and info from conferences, fieldwork / tour to the next geoviten
Meetings etc. can also be included in the department’s web calendar. https://www.uib.no/geo/kalender (send info to post@geo.uib.no)
HR - Welcome to GEO
Information to new employees:
Welcome broshure: Welcome to Geo
New at UoB /Travelling
Services at international Centre
New at UoB - Introductory seminar for new employees
Internationalisation Foreign employees and visiting researchers
Guests - procedure before they arrive
At GEO we get many guests and we are happy! Of course, in order for the guest stay to be as rewarding as possible, each guest must have a contact person, and therefore a checklist has been prepared for you as contact person so that you know what needs to be arranged by practical things before and after the guest has arrived. Fill out the checklist, sign and send the list to the administration post@geo.uib.no as soon as you have all the necessary information so that the administration can make the preparations needed. This is also about regarding distribution of office space, HSE, insurance (see group listed under bullet point 2) etc.
WHO does this apply?
- ALL visitors who should be more than 3 days MUST be registered (ie this applies to eg PhD candidates who are employed elsewhere but are here for a long time)
- Anyone who has worked at GEO and where the contract expires (for example, has completed the grant for PhD / post doc or is midway between contracts) must apply to keep office / IT account / keys etc., and MUST be registered as guests
Please: Filll in the form
Guesthousing rental - for more info and electronic application form, take a look here.
Field works, cruises and group travels - Important! These must be reported well in advance of departure!
All field works, cruises and group travels have to be reported by academic leader/travel leader. Please, follow the procedure underneath.
This includes all field works, cruises, all field and cruise courses, all academic trips including students and all other academic trips with five or more participants.
- Academic leader/travel leader (project leader/supervisor/field leader/cruise leader/emneansvarlig*/masterstudents that travel alone*):
- reports field work, cruise and group travel via this form: Field, cruise and group travel, well in advance of departure
- prepares a risk assessment of fieldwork / cruise / travel that is uploaded to the form (read more about this below)
- fills in the checklist for academic leader and upload this by the form (found in TEAMS "For employees at GEO")
- for all field- and cruise courses (emner), and other travels with students the leader has to go through the risk assesment with the Head of administration well in advance of depature.
- All participants must keep up to date on UiB's routines and guidelines
- All participants must familiarize themselves / participate in risk assessment and ensure that relatives' information is in place before the trip (follow the link)
- Employees must also report the absence via GEO's absence form
* Master students traveling alone are academic leader them self.
Risk assessment and guidelines at GEO
- Risk assessment: read more about what this is here: https://www.uib.no/hms-portalen/137270/hms-risikov appeared
- Internal guidelines at GEO for fieldwork and risk assessment of fieldwork can be found in TEAMS in our joint team «All employees at GEO» select «General» and «HSE for fields and cruises» (under files)
Absence - travels, field/cruises, home office, meetings, seminars, conferences, courses, sickness and leaves
Academic full-day absence (as travels*, field/cruise, professional meeting, seminars, conferences, courses, home office and time off)
- Submitted via GEO's absence form
- A business travels registered in advance is considered an approved business trip (a travel permit is then granted).
- Travel/field work that is not registered is not approved and this can have consequences for adverse events during travel/field work (insurance settlement, assistance, etc.) Remember to have your travel approved by your supervisor / project manager or group leader before you leave and clarify where the travel costs are to be covered.
- Field works and cruises, all field and cruise courses, all trips and fieldwork with students and all other trips with five or more participants - must also be reported by the supervisor/project manager via this form Fields, cruises and group travel, well in advance of departure! Read more under own heading above.
Sickness
- Report as soon as possible the first day of sickness to the adminitration (post@geo.uib.no/phone 55583600) and to the nearest manager (supervisor for fellows/postdoctoral fellow and group leader for permanent staff)
- In addition, self-notification must be registered in the Self-service portal when one is back at work.
- Sickness notification from a doctor normally comes electronically to UiB (must still be delivered in paper during hospital stays). Sick leave from a doctor must be obtained for sick leave over 8 consecutive days and otherwise if necessary.
- New employees cannot use selv-report for the first two months they have been appointed and must then have sick leave from a doctor.
Time off
- Technical/administrative staff have an agreement on flexible working hours and can then also offset any accumulated additional time. Working hours and off hours register in My Time in the Self-service portal. Dismantling of any accumulated additional time shall be planned and agreed with the nearest supervisor
- When time off give Full-day absence, please submit this also via GEO's absence form
Vacation
- All emplyees are entitled to vacation and are obliged to terminate their earned holiday. Holidays are arranged with the nearest supervisor/group leader and planned and approved in advance of the holiday in the HR portal. More information about holidays in your employee handbook on UiB's staff pages.
Leave of absence
- Permissions (parental leave, welfare leave etc) are applied through the Self-service portal. Contact the HR consultant for the department for more information.
* More information about travel and travel insurance can be found in your employee handbook on UiBs staff pages:Travel
Travel Settlement for the trip: After the trip is completed, travel expenses are submitted via the Self-service portal. Permanent and temporary staff at UiB can aply for the EuroCard credit card for travel expenses. When you use the credit card from EuroCard, travel insurance is included in the card. Read more about the insurance terms.
Who does what in the administrasjonen
Research funding
Room / Teaching room UiB - booking
Meeting and teaching room: https://www.uib.no/foransatte/90989/rombestilling
Where can I find the room (see mazemap)
Who does what by our Student Consultants
GEO meetingroom - booking
Møterom ved GEO bestilles via Outlook kalender (Petrografikurssalen, Aud. 5 og Pal.Strat. Kurssalen er via UiB booking):
1 | Kvartsitten (room nr 3G10e-3153A) | w/projector, pc and sound (which must be booked through the administration) |
2 | iEarthrommet (rom 3D17d-3130) | w/digital tablet/computer, incl webcam and mic/speaker (booked via outlook calendar, approval iEarth/Thea before awarded) |
3 | Geomorfologirommet (3F14a-3145) | w/projector, webcam and sound, computer must be brought (booked via outlook calendar) |
4 | Kontinentalsokkelrommet (2G16c-2134) | w/projector, pc (booked via outlook calendar) |
5 | EPOS møterom (2F18d-2130) | w/large screen, pc, webcam and mic/speaker (use agreed with EPOS) |
6 | Head of Department's meeting room (3A14d-3117) | w/digital board computer form incl webcam, sound/speaker, (must be clarified with Ingunn in advance) |
7 | Steinbiten (2A14f-2112) | w/projector and screen, (booked outside lunch time in outlook calendar) |
8 | VideokonferanseromUIB booking | (Outside GEO's areas) |
Ordered via outlook calendar as follows:
- New meeting
- Location - here you will find Rom... far right - scroll all the way down to GEO - xxx
- Fill in the date etc
- Voíla!
Booking of department cars
Guidelines for the use of department cars (Norwegian)
GEO - Ford Transit
GEO - Toyota
Ordered via outlook calendar as follows:
- New meeting
- Location - here you will find Rom... far right - scroll all the way down to GEO - xxx
- Fill in the date etc
- Voíla!
Lending of digital equipment for teaching /meetings
Mobile Webcam with microphone and speaker for Zoom/TEAMS meetings and other equipment can be borrowed from the administration. (Book via outlook first - see list below for equipment)
GEO - Høytalertelefon 1 - 4 | booked via outlook calendar |
GEO - Konferanse kamera 1-2 | booked via outlook calendar |
GEO - Laptop 1-2 | booked via outlook calendar |
GEO - Prosjektør 1-2 | booked via outlook calendar |
GEO - Trådløs mikrofon 1-5 | booked via outlook calendar |
GEO - Videokamera | booked via outlook calendar |
GEO - Kontor (Office) at Folgefonnsenteret | booked via outlook calendar |
Ordered via outlook calendar as follows:
- New meeting
- Location - here you will find Rom... far right - scroll all the way down to GEO - xxx
- Fill in the date etc
- Voíla!
Orders / supplies
All orders, including costs related to meetings, posters, printing, language washing and books must be done in UiB ordering system. Procurement.
Procedure on how to order journeys of education/teaching, accommodation for opponents that has to be paid via e-invoice.
- Request a written offer for desired journey/accommodation (dates, times, price) from the supplier Berg-Hansen (ex. (phone +47 220) 08050 or send an e-mail to bestilling@berg-hansen.no / hotel/flight/boat/bus).
- Suppliers may request a PM number. Please inform them that this will be provided through our ordering system. More information about PM number here.
- Once you have received an offer per email that matches your needs, the offer and charging information are sent to one of our booking responsible.
- The booking responsible carries through the booking process in accordance with the received offer. He/she will also send you the confirmation when the booking is confirmed
Booking of personal business travels see UiBs procedures here.
GEO has the following regular "orders" to be used for all orders at GEO:
- Mareile Andersson (Supplies, Flowers, conference meals, Disputas)
- Trine Lise Stjernholm (Inst. Arrangement, Furniture, Operation, Access, etc.)
- Ole Meyer (electronics, field equipment)
- Stig Monsen (field / tour)
- Leo Zijerveld (programs, licenses)
- Øyvind Natvik (data equipment, supplies)
- Anna Kieu-Diem Tran (Lab equipment Farlab)
- Hildegunn Almelid (Lab equipment)
- Lars Evje (lab equipment)
- x (Lab equipment)
- Stig Vågenes (NORMAR Drift and Marineholmen Drift)
- Franck Andersen (EPOS)
- Ole Tumyr (Larger equipment)
Other questions regarding order and payment - see FAQ here.
Receipt of packages/goods
Receips of packages/goods at the department of Earth Science:
- Upon delivery, it must be signed before the package is received
- The packages are locked in the supplies room and put in their own shelf there, by the person receiving the package
- Receipt1 is informed of the arriving packet by the person signing the receipt
- Recipient picks up the package in the supplies room
- The consignee notifies the orderer that the package/item has arrived2
- The booking responsible register the item received in the ordering system
1) The recipient is the one to have the package. The packages are usually marked with the name of the person who will have the order or the orderer who ordered the item. If there is no name for the recetion, one with access to the ordering system can check who has ordered the item by entering the PM number there.
2) In cases where the recipient is not the person who completes the order, the orderer must be notified that the goods have been received so that they can register goods receipt in the ordering system.
Event support
Event support for courses and conferences : https://www.uib.no/foransatte/45383/arrangementsst%C3%B8tte
Look for suppliers etc i Agreement Portal
HSE and Emergency
Komplett lokal beredskapsplan MNF pr 2016
- Beredskapsplan for Universitetet i Bergen
- Beredskapsplan for UiB-ansatte i utlandet
- Beredskapsplan for UiB-studenter i utlandet
Reporting HSE non-conformities
The HSE-gateway at UiB
Fieldwork and Research cruises
Realfagbyggets plassansvarlige ved Brann
Procedures in the case of break-ins and theft
Access to our labs
To access our labs, the following procedures apply;
Geo employees; Contact the technical laboratory responsible for HSE training at the current lab
Master students; Contact your supervisor if it is relevant to have access to the lab, then contact the technical lab manager for HSE training in the lab, the supervisor must sign the form, the form is returned to the technical lab responsible who scans the form and sends it to Trine Lise, the original is stored in the lab or at the lab responsible office.
Technical group leader: Ole Tumyr
Laboratorium | Techn. Lab.responsible |
TIMS-Clean Lab | Yuval Ronen |
Biogeochemistry | Hildegunn Almelid |
Uranium Lab | Jenny Maccali |
ICP-MS | Siv Hjorth Dundas |
Chrushing room | Lubna Al-Saadi |
Core Scanner | Eivind Støren |
Earth Lab chronology | Eivind Støren |
Thin Section Lab | Andreas Lambach-Viken |
Heavy Liquid | Lubna Al-Saadi |
Sediment Lab | Eivind Støren |
Kosmo Lab | Lars Evje |
Raman Lab | Leif-Erik Rydland Pedersen |
X-ray | Ole Tumyr |
Paleomag. Lab | Ole Tumyr |
Isotop Opptakslab | Desiree Roerdink |
Farlab | Pål-Tore Mørkved |
Earth-lab CT-lab | Eivind Støren |
Geomicrobiology Lab | Ida Marie Gabrielsen ends March 2021 |
Elektronmikrosonde | Irene Heggstad |
Booking of labs at Geo: All bruk av laboratorier og instrumenter skal registreres i det nye
bestillersystemet. Bestillinger gjøres her.
Wiki før bestilling her.
Lectures
Geo in media
UiB library pages
IT-tjenester
Common Service centre (Nygårdsgaten 5, 2nd floor)
Self-Service Portal - Travel bills, vacation, leave, and apply for permissons etc, access to personal information etc.
Profil på UiB web - update your own profile
Lag din egen UiB blogg make your own blog
Skrive ut til printer/kopimaskin: \\print\pullprintricoh
Intranett ved UiB
UiBhelp Register a problem/questions/self-help
Lydia - Innmelding av drift- og transportoppgaver til EiA
SEBRA - email, password etc
Wireless network (from personal laptop – up to three days)
UiB-guest trådløst nett for gjester
VPN (to connect your own computer to a (PullPrint) printer or UiB home share folder)
Links to shorcuts - Other links
PagaWeb - PERSONALPORTALEN - Innsending av reiseregninger, ferie-, fravær-, og permisjonssøknad og tilgang til egne personalopplysninger
Hvem gjør hva i GEO administrasjonen?
Profil på UiB web - Ansatte oppdaterer selv egen profil på web
På Høyden Nettavis for UiB
Hubro UiBs forskningsmagasin
Univisjon Produksjon av populærvitenskapelige fjernsynsprogram i Norge
Mi Side på Studentportalen
Personal- og organisasjonsavdelingen